Accounting Clerk

Job title: Accounting Clerk

Company: Propak Systems

Job description: Description :The Accounting Clerk must think critically and approach problems from varying perspectives. They should communicate in a clear, concise and professional manner. They should always act with integrity.Duties and ResponsibilitiesInternal Controls:

• Adhering to and identifying improvements to internal controls related to all areas of the position’s responsibility.
• Documenting and reviewing policies and procedures to ensure accuracy and adherence.

Accounting:

• Complete bank deposits using Scotiabank Remote deposit application and, alternatively, cash deposits slip for physical deposits.
• Communicating externally with a wide variety of customers to ensure prompt payment of receivable invoices.
• Liaise with the Project Accounting team, Project Engineers, Management and other stakeholders to resolve Accounts Receivable issues.
• Manage Invoice Registry to ensure it is accurate and current.
• Completion of Contractor Maintenance procedure and reconciling shop contractors’ invoices and labor records.
• Complete vendor credit information requests.
• Collect and provide the Treasury Manager with customer information as required to complete credit review.

• Review and reconcile general ledger accounts as assigned.
• Prepare journal entries or allocation related to utilities, prepayments and accruals.
• Enter various journal entries as required.
• Assist with month end close process and year end audit as required.

Internal Work Orders:

• Opening Internal Work Orders as required, ensuring correct documentation/approval is obtained and appropriate coding is used.
• Develop and prepare a monthly internal Work Order report.
• Monitoring Internal Work Orders for appropriate use.
• Work with Accounting and Operations staff to resolve issues with internal Work Orders.

Administration:

• Prepare and file Statistic Canada returns on an ongoing basis.
• Manage the transition of remaining paper-based accounting records to digital format.
• Review digital filing systems related to accounting records, recommend and action improvements.

• Maintain vehicle records, process plate registrations/renewals and other related registry tasks.
• Maintain and administer Company Gas Card program ensuring compliance with various policies and procedures.

Foreign Exchange:

• Weekly entry of Friday Noon Bank of Canada exchange rates for USD into SharePoint Portal, Visual Manufacturing, and Dynamics 365.

PrerequisitesEducation
One- or two-year diploma or certificate in business with an accounting focusExperience

• 0 to 2 years accounting experience
• Experience using Microsoft Office programs including Excel

Other

• Proficiency in Microsoft Office programs including but not limited to Excel, Outlook, and Word
• Must be able to do basic accounting and mathematical computations with a high degree of accuracy
• As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict of Interest Agreement, and Confidentiality and Invention Agreement

Core Qualifications

• Ability to learn software programs required by the department
• Commitment to maintaining confidentiality
• Comfortable with basic accounting and math computations
• Organization with an eye for detail and attention to accuracy
• Ability to work independently and as a contributing member of a team environment
• Ability to handle occasional interruptions and adjustments to priorities throughout the day
• Ability to multi-task and prioritize a heavy workload with tight deadlines
• Ability to communicate effectively and diplomatically with a diverse group of individuals
• Ability to make sound independent decisions
• Ability to read, interpret and utilize program manuals
• Ability to learn appropriate database and spreadsheets programs

RelationshipsInternalInterdepartmental:

• Answers inquiries and explains processes
• Requests information and progress reports
• Sends reports to Senior Management

ExternalCustomers:

• Must build positive relationship with customers and resolve outstanding issues with invoices that may need address or contact changes or the client/customer may request email of invoices for quick payment processing.
• Contact customer to resolve unpaid accounts.

Authority

• Job tasks are well defined with little deviation in the work process
• Independently analyzes and resolves accounting issues
• Independently communicates with other departments
• Supervisor is readily available for assistance.

Work Environment

• The work is performed in an office setting with occasional interruptions and with the need to deal with a diversity of people when responding to interdepartmental and customer concerns
• Requires ability to sit at a workstation with computer use for extended periods
• Occasional ability to lift, carry and put away file boxes weighing up to 11 pounds
• Occasional ability to stand for extended periods for faxing and photocopying
• Requires manual dexterity for data input and use of standard office equipment

Performance MeasuresTime Management

• Undertakes effective daily planning and completes tasks on time
• Maintains a professional attitude under time constraints, multiple tasks, and changing priorities

Accuracy

• Work is performed neatly and accurately; the outcome of the work is complete and error free
• Helps to identify areas for process improvement and implements recommendations
• Contacts appropriate departments and personnel in order to resolve discrepancies
• Work processes are monitored and evaluated, and new work procedures are developed if necessary

Communication Skills

• Appropriately safeguards confidential information
• Understands and follows written and oral directions
• Can read, interpret, and utilize manual
• Ability to communicate ideas and provide clear explanations to internal and external clients
• Ability to communicate effectively and diplomatically with diverse individuals and to handle inquiries with professionalism
• Maintains a positive working relationship with other staff and is willing to work toward the department’s goals and timeline
• Builds strong internal and external relationships

Quantity and Quality of Work

• Consistently produces error free work within appropriate timeframe
• Ability to learn new systems and procedures
• Demonstrates ability to gather information and make decisions within the scope of the position

The duties and responsibilities outlined in this document are not meant to be an exhaustive list but rather an overview of the job. The employee is responsible for completing all duties necessary to help fulfill departmental goals.

Expected salary:

Location: Airdrie, AB

Job date: Sat, 08 Feb 2025 06:53:23 GMT

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