Accounts Payable Associate

Job title: Accounts Payable Associate

Company: FirstService Residential

Job description: Accounts Payable AssociateFirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.Experience exceptional service with a fulfilling career in property management with FirstService Residential.Why choose Us

• We offer career advancement opportunities
• A comprehensive benefit plan
• Work perks
• Discounted gym membership
• Employee Assistance Program
• The opportunity to be a part of a great team

Reporting to the Accounts Payable Supervisor, the Accounts Payable Associate is responsible for supporting the accounts payable process for our clients in accordance with organizational policies and procedures.Duties & ResponsibilitiesSpecific accounts payable responsibilities include:

• Process high volume of invoices with precision and focused attention to detail
• Code and approve utility invoices with tight due dates and ensure timely payments are made
• Analyze, research, and resolve accounts with issues
• Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques
• Administration of electronic invoice processing platform as needed
• Manage and update vendor information as required
• Process void cheque requests which may involve placing stop payments via an online banking platform
• Manage and execute other monthly accounts payable processes including monthly recurring payables and post-dated cheques
• Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required
• Answer vendor, strata/property manager, and property accountant inquiries promptly

The successful candidate works well with Supervisors, Managers, Colleagues and Clients by:

• Being well organized, resourceful and being able to meet deadlines
• Possessing excellent analytical skills and having keen eye for attention to detail
• Possess a strong command of the English language and verbal and written communication skills
• Demonstrating a high level of customer service
• Having the ability to multi-task and thriving in a fast-paced environment

Exercising care and respect by:

• Being a team player
• Being able to take direction and completing work within assigned timelines
• Being able to maintain cordial and professional relationships with internal and external contacts

This role involves accuracy, ability to do high volume data entry and speed. The role is well suited for people with excellent clerical and customer service skills.Additional Responsibilities:Practice and adhere to FirstService Residential Global Service Standards.

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Ensure all safety precautions are followed while performing the work.
• Follow all policies and Standard Operating Procedures as instructed by Management.
• Perform any range of special projects, tasks and other related duties as assigned.
• Displaying Confidentiality, Respect and Loyalty.
• Must show discretion and not participate in conversation of a personal or inflammatory nature, particularly when communicating with Property Managers, Tenants and Building Caretakers.

Education & ExperienceA minimum one year experience in a high volume, numeric typing position. In addition, the successful candidate will possess:

• Basic knowledge in Accounting Fundamentals – Accounts Payable Cycle
• Strong technology skills with an aptitude to adapt to and learn new softwares
• Excellent communication skills, interpersonal skills, and multitasking skills
• Ability to work independently and within a team environment
• Capability to manage numerous guidelines and procedures
• Excellent organizational skills, attention to detail and ability to meet deadlines
• Excellent computer skills, experience with accounting software, Microsoft Excel and Word

Knowledge, Skills & Proficiencies

• Strong accuracy and numeric typing speed
• Strong communication and customer service skills.
• Advanced computer skills and the ability to train others in system usage are assets.
• Strong written and oral communications skills

DisclaimerThe above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.INDHON

Expected salary:

Location: Vancouver, BC

Job date: Fri, 13 Sep 2024 22:42:02 GMT

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