Administrative Assistant – 12-month contract

Job title: Administrative Assistant – 12-month contract

Company: Jardeg Construction Services

Job description: Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.Reporting to the Office Manager, the Administrative Assistant provides administrative and clerical support to the division (including proposal, pre-construction, estimating and construction teams). They will assist with day-to-day tasks while streamlining efficiencies in order to ensure the broader team can focus elsewhere. This will include booking meetings, answering phones and emails, attending to general queries, performing project-based work such as data entry and basic IT support, arranging catering, admin support during estimate closing and general proposal and marketing requirements. Other responsibilities could include office-management functions like, booking travel on behalf of staff, and reconciling expense reports.As an Administrative Assistant at Graham you will:

• Assist with event planning and management.
• Prepare meeting agendas, organize meetings, and produce minutes.
• Manage travel arrangements, and at times perform expense reconciliation.
• Provide occasional switchboard and receptionist relief during the day or as part of vacation coverage.
• Ensure both internal and outgoing documents are accurate and in line with Graham’s brand standards.
• Ensure meeting costs are in line with the direction of the team, and be conscious of meeting pricing.
• Order corporate promotional materials and coordinate delivery as required.
• Liaise with external clients, and develop and maintain relationships with parallel roles in other organizations.
• Maintain high level of professionalism with internal clients.
• Demonstrate initiative and a willingness to take on new tasks, and present new and creative ideas.

Qualifications/Experience:

• Current post secondary student looking for a 12-month internship within General Contracting or a post secondary graduate with an interest in Construction, Office Administration or Project Administration.
• Current Administrative Professionals with multiple years of experience and an interest in a 12-month contract role will also be considered.
• Outstanding Communications skills (written and verbal).
• An excellent grasp of the MS Office Suite and a basic knowledge of SAP would be an asset,
• Strong time-management skills and a customer service oriented approach.
• An ability to work from the divisional office (2105 Matheson Blvd East, Mississauga) Monday to Friday, 8:00am to 5:00pm.

If this sounds like you, then Graham may be the right fit. Apply today.Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.Graham Group Ltd. also welcomes and encourages applications from those with disabilities. Accommodations are available upon request for candidates taking part in each stage of our process. For more information please see our and our .No unsolicited resumes or phone inquiries from agencies, thank you.As Graham’s trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham’s Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.The Graham Advantage

• We are one of North America’s largest General Contractors

• Graham is 100% employee owned

• We champion development of our employees, including having accredited PMP and Gold Seal training available in-house

• We have a balanced portfolio of exciting, challenging, and career-defining

Build Your Career!

Expected salary:

Location: Mississauga, ON

Job date: Wed, 17 Jul 2024 01:12:44 GMT

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