Administrative Assistant

Job title: Administrative Assistant

Company: Staffmax

Job description: Our Engineering client is seeking an Administrative Support individual to start ASAP due to advancement within the company.

• Location near Airport, bus accessible
• $40,000 M- F in office role
• Life, dental, health
• 3 weeks vacation
• 5% match RSP

Reporting to the Administrative Support Supervisor, the Administrative Support is responsible for providing general office and administrative support, including managing Request for Information (RFI) documents, and maintaining office equipment.

• Uphold administration and documentation standards in line with best practices to support various stakeholders.
• Oversee the administrative process for Request for Information (RFI) documents, including tracking, mark-up, distribution, and filing.
• Scan and copy documents to prepare them for print drawings and specs.
• Handle the distribution of mail and documents throughout the office.
• Provide back up support with managing shop drawings when other administrative support staff are unavailable.
• Maintain and share files through the Drop Box as requested.
• Provide office support in accordance with best practices to ensure the efficiency of the workplace.
• Prepare coffee for breaks, order lunches, and prepare room for meetings.
• Ensure coffee machines are well-maintained, supplies are replenished and liaise with the coffee vendor as needed.
• Maintain office equipment such as photocopiers and plotters by replenishing paper, toners, and other supplies as necessary.
• Keep the printing room clean and well-stocked to ensure optimal function.
• Set up new hire workstations by sanitizing tables, setting up copiers, and preparing name plates.
• Ensure the office warehouse is organized and tidy.
• Order and maintain personal protective equipment for staff

Must Haves:

• Completion of high school education
• Office Administration diploma/certificate
• A combination of post-secondary education and working experience may be considered.
• Minimum of one (2) year administrative support experience required.
• Proficiency in MS Office
• Experience with email and computerized calendars required.
• Knowledge of mechanical and/or electrical engineering terminology is considered an asset.
• Experience with reception duties preferred.
• Ability to learn and adapt to new computerized programs.

Company:Staffmax Staffing & Recruiting,

Expected salary:

Location: Winnipeg, MB

Job date: Mon, 30 Sep 2024 01:37:14 GMT

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