Administrative Assistant

Job title: Administrative Assistant

Company: Baker Tilly

Job description: Administrative Assistant
Canmore, Alberta, CanadaBaker Tilly Rockies LLP’s Administrative Professionals are respected for their skills and their strong commitment to supporting our accounting staff, partners & clients. As an Administrative Assistant, your welcoming, competent, and professional attitude will be the first impression for our valued clients. Utilizing your eye for organization, resourcefulness, troubleshooting, and software skills, you will accurately and efficiently provide a range of key reception based tasks. Tasks are performed over a variety of different software while supporting a team of accountants, which provides you the opportunity to demonstrate your skills in navigation and manipulation of digital documentation in addition to your exemplary client service skills.Our firm services our mountain community’s tax, accounting and business advisory needs. We foster meaningful careers that progress and influence tomorrow in the world renowned communities we work in. Our firm offers an outstanding environment to develop your career, with challenging and rewarding opportunities, and working in a collaborative and supportive environment. We offer flexibility for time off balanced with our established administrative team, career track development, and a rewarding employee experience.We are looking for our 2 next best Administrative Professionals to work with us on-site from our Canmore office. One of these two positions could also be a 14-month maternity leave coverage position. The exact start dates are negotiable for the right candidates, however the roles are open to start between March and May 2025.Your primary responsibilities will include:

• Perform all aspects of printing, filing, assembling, dissemination and filing of client tax returns and related documentation.
• Answering phones and directing calls to the wider team.
• Greeting clients and directing their in-person or digital requests appropriately.
• Liaise with clients when they pick-up their tax returns/documentation to ensure they are executed accurately, and client questions are directed appropriately.
• Managing courier requests.
• Managing and creating appointments.
• Manage postal mail, including sending and tracking time sensitive and date stamped packages.
• Scanning and distribution of client documentation and postal mail to appropriate staff and Partners.
• Down/upload documents to/from our ShareFile portal system, then scan and file same.
• Being a key communicator for the larger team, primarily using MS Teams software for communications.
• Track the status of client’s income tax files, through our CCH Dashboard system.
• Navigating the workflow through our practice management software.
• Assisting other colleagues with Accounts Receivable, Posting and Coding for internal accounting.

A successful candidate will have:

• Exemplary client service, interpersonal and communication skills.
• Strong skills in accuracy, attention to detail and thoroughness in the work they generate.
• Strong capability to learn to navigate new software, and working knowledge of MS Office365. Professional use of MS Teams is an asset, training and ongoing support will be provided as needed.
• Capability to keep documentation confidential and strong attention to safeguard our computer systems while using them.
• Strong professional maturity demonstrating a mastery to manage multiple client requests, and various tasks concurrently within a busy office.
• Ability to treat all information confidentially both on the job and permanently.
• Previous administration experience in a professional environment is preferred.

We offer a competitive remuneration package based on experience and qualifications, including health spending benefits, social events, flexibility for time off outside of our busy times, progression to more challenging tasks, hours worked can be negotiable as you stay with us over months and years, and much more.Baker Tilly Rockies LLP is an equal opportunity employer dedicated to fostering, supporting and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process, and for our staff, as applicable.Application Information:If you are an administrative professional looking to excel your career with a firm that provides top-notch company culture, don’t miss this rare opportunity to join our team, !

Expected salary:

Location: Canmore, AB

Job date: Sat, 08 Feb 2025 03:35:56 GMT

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