Administrative Coordinator

Job title: Administrative Coordinator

Company: Fed Supply

Job description: We are assisting one of our customers in the distribution sector, located on the North Shore of Montreal, in their search for an administrative coordinator.Key Responsibilities:Office Commissions & Tasks:– Open and manage incoming mail.
– Coordinate shipments with various carriers such as Purolator, FedEx, Canada Post, etc.
– Prepare registered mailings through Canada Post, including insuring gift cards and tracking numbers for contest reports.
– Keep stationery supplies up to date, including the supplier’s account.
– Assist in preparing gifts, samples, and training materials, ensuring timely delivery to hotels.
– Maintain and organize files for different departments’ order forms, sales reports, and more.
– Place orders with the warehouse and oversee chocolate promotions.Accounting:– Monitor incoming emails and print freight bills, matching and verifying them with carrier’s documents.
– Collaborate with the accounting team to transfer invoices to the accounting software at the end of each month.
– Manage the filing of invoices on a monthly basis with proper approvals.
– Match check stubs with paid invoices and organize them accordingly.Customs:– Conduct price comparisons of carriers based on destination and goods prior to invoicing shipments.
– Prepare necessary transport documents for shipments, including Bills of Lading (BOL) and invoices.
– Maintain a registry for customs and GST fees payable at the end of each month, managing payments via credit card or check.
– Going to the customs office to have the paperwork stampedFed SupplyFed Supply is specialized in temporary and permanent Supply Chain and Logistic’s positions.

Expected salary:

Location: Mirabel, QC

Job date: Sat, 02 Nov 2024 23:16:22 GMT

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