Administrative Support Clerk II

Job title: Administrative Support Clerk II

Company: City of Edmonton

Job description: We are seeking a dynamic and organized individual to join our team as an Administrative Support Clerk. In this role, you will play a key part in ensuring the smooth operation of our Admin Support Team/Branch. You will be responsible for providing a wide range of clerical and administrative services, requiring both collaborative teamwork and independent decision-making.What will you do?

• Providing direct administrative support to the Open City and Technology Branch, including meeting preparation, catering, meeting minutes, follow-up of action items, agenda development, delegation of authority, and support of travel and training requests
• Functioning independently within established guidelines and escalating difficult or unusual problems to the supervisor
• Using personal computers and various software to complete assignments
• Accurate and timely assistance with purchase orders, invoice payments, and credit card transactions
• Creating purchase order numbers for contract and invoice payments
• Coordinating stationery supply orders through Ariba
• Coordinating repairs for general maintenance and ensuring printers are in good working order, including troubleshooting and training
• Coordinating building maintenance, furniture, and equipment repair requests with facilities or maintenance contractors
• Acting as the emergency evacuation contact for the floor and maintaining office security
• Coordinating and issuing loaner access cards and maintaining after-hours access
• Coordinating courier requests and directing visitors
• Assisting with records retention and disposal
• Providing administrative support to the Open City and Technology Leadership Team, including coordinating meetings, managing schedules, preparing documents, and handling correspondence
• Coordinating and planning travel requirements for the Branch, including booking flights, hotels, and arranging destination travel
• Coordinating internal and external training and conferences
• Arranging for business cards, security access cards, and parking
• Supporting employee expense reporting
• Acting as the Branch Records Advisor

Qualifications

• Completion of an appropriate certificate program from an approved business school/college
• 2 years of progressively responsible and diversified office experience
• Demonstrated proficiency and experience with computers and experience in programs including Google Suite, Adobe, Ariba, SAP, POSSE, Remedy, Learning Management Systems and Safety Data Management Systems

Assets:

• Knowledge of basic accounting principles and practices
• Considerable knowledge of City and Department services

Skills required for success:

• Ability to handle confidential and sensitive material with utmost discretion
• Excellent customer service skills and the ability to respond to inquiries and complaints in a professional and empathetic manner
• Demonstrates maturity, good judgement, and initiative in daily tasks and decision-making
• Consistently displays tact, diplomacy, and discretion in all interactions

Work Environment:

• Note: This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
• Alignment to our
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• Applicants may be tested

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefitsUp to 1 permanent part-time positionHours of Work: Up to 39 hours per weekSalary: $25.172 – $31.257 (Hourly); $44,346.770 – $55,067.020 (Annually)Talent Acquisition Consultant: AS/MZEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Expected salary:

Location: Edmonton, AB

Job date: Tue, 04 Feb 2025 23:36:07 GMT

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