Administrative Support IV

Job title: Administrative Support IV

Company: Alberta Health Services

Job description: Your Opportunity:Reporting to the Parking Services Manager, the incumbent performs the following duties including others as directed by management: Coordinate the administration of parking privileges to AHS staff, patients, and visitors. Provide administrative support to the Parking Managers. Process payroll, daily work orders and invoice payments. Create and maintain parking operational reports, cash handling reports and other financial records including department and contractor invoicing. Create, prepare, maintain, and analyze Excel Spreadsheets and maintain and analyze Access database files Manage parking information using various databases. Produce monthly, quarterly, and annual reports. Create, maintain, and monitor site parking violation data and reports. Order and monitor general office supplies, placard inventory and operational supplies, part of managing office supplies requires lifting/carrying of 25lbs printer paper boxes and document storage boxes and carry as needed. First contact for equipment problems, violation appeals and unique parking requests. Prepare physician, contractor, and non-AHS parking invoices. Track and reconcile monthly, quarterly, and annual revenue and expenses using e-People, T2 Systems and Excel. Perform and manage audit data reviews to meet scheduled deadlines. Analyze financial and operational data and recommend improvements to the Parking Manager. Facilitate calls to collect unpaid parking citations and parking fees. Coordinate situations involving towing vehicles. The employee would need to make on the spot decisions based upon the information provided. Most of the work within this position will be dedicated to conducting financial paperwork reconciliations, auditing, and reporting, as well as any other duties outlined by the manager.Description:As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Recovery Alberta: N
• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Parking Services
• Primary Location: Foothills Medical Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 30-OCT-2024
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 18-NOV-2024
• Temporary End Date: 17-NOV-2025
• Hours per Shift: 7.5
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:Some post-secondary education. Additional Required Qualifications:1+ years’ experience with Microsoft Office Suite. 1+ years’ experience working a position primarily facilitated on computers. 2+ years’ experience in cash and credit card handling. 1+ years’ experience in financial auditing and/or reconciling. 1+ years’ experience working for a parking operation. 1+ years customer service experience. 1+ years in an administrative role. 2+ years of working experience in an environment dealing with irate customers. Ability to walk 1-3kms. Ability to lift 11.34 (25lbs). Preferred Qualifications:1+ years’ experience with parking equipment reporting systems. Knowledge of AHS e-People and Oracle systems an asset. Knowledge of T2 Systems software and web interface an asset. 1+ years’ experience in business bookkeeping/accounting. 1+ year experience handling collections calls for unpaid citations, and parking fees an asset. 1+ years’ experience working at a License Registries an assetPlease note:All postings close at 23:59 MT of the posting end date indicated.Security Screening:A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.Healthy Albertans. Healthy
Communities. Together.We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Expected salary:

Location: Calgary, AB

Job date: Sat, 26 Oct 2024 02:02:11 GMT

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