Analyst, Equipment & Asset Management

Job title: Analyst, Equipment & Asset Management

Company: Halton Healthcare

Job description: Company DescriptionHalton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.Halton Healthcare takes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we are committed to being an innovative center of excellence in community hospital care.Job DescriptionWorking with the Redevelopment Office Team, other Halton Healthcare staff and external consultants, the Equipment & Asset Management Analyst will be responsible for coordinating a wide range of planning activities and projects related to the planning, selection, procurement and redeployment of equipment and furniture for the Georgetown Hospital Redevelopment Project, the implementation of the corporate Master Plan (2025) and ongoing operational needs at all Halton Healthcare sites. This will include review, analysis and evaluation of drawings and specifications and obtaining input and feedback through focus groups and individual consultation. This position will also support the ongoing development and implementation of a robust Asset Management System to effectively manage physical assets at Halton Healthcare. The Analyst will provide analytical and statistical support and small project management to the Equipment & Asset Management team, and may be assigned to assist in coordinating minor projects relating to the design, procurement, delivery, installation and acceptance of equipment and/or furniture. This position reports to the Manager, Equipment & Asset Management and provides vacation coverage for the Equipment & Furniture Maintenance Coordinator.Responsibilities include but not limited to:

• Work with key stakeholder groups (e.g. Biomedical Engineering, Finance, Quality and Risk Management, etc) to establish, implement and maintain an integrated management approach to effectively manage equipment and furniture assets at all Halton Healthcare sites; conducting site visits and audits when necessary; obtaining stakeholder input and feedback through focus groups and individual consultation.
• Maintain an information system to support equipment procurement, service contract decision making, preventative maintenance reporting, lifecycle replacement planning and warranty claims.
• Maintain an updated inventory of existing furniture and equipment and ensure the asset database is kept up to date with new acquisitions, transfers between sites and disposal of surplus assets.
• Maintain a corporate view of furniture and equipment assets and, when necessary and appropriate, coordinates transfers between sites, in accordance with the policy.
• Monitor data quality of Halton Healthcare’s Asset Management System
• Supports the development of asset management policies and procedures.
• Establishes and produces reports for distribution to Management on pertinent asset information that falls under their responsibility.
• Establishes record-keeping and reports on the status of activities.
• Participate in the Equipment & Asset Management Sub-Committee.
• Participates in internal and external committees/working groups as directed.
• Lead and coordinate, through multiple venues and media, communication between end-users, consultants and, if applicable, construction team, to ensure client and Hospital objectives are met throughout the equipment planning process.
• Maintain the established standardization of equipment (where appropriate), furniture and processes across all sites, in accordance with the policy.
• In collaboration with other members of the Redevelopment & Facilities team, ensure all equipment and asset management activities are well planned, coordinated and meet required standards.
• Ensure alignment of expectations between Halton Healthcare and procurement agency/agencies and/or vendors.
• Participate in the evaluation of furniture and equipment and ensure constant involvement of users & physicians. Maintain a consultative relationship with major stakeholders to ensure compatibility of new and existing equipment and systems (including, but not limited to ICT).
• In collaboration with users, construction teams (including architects/designers, etc), vendors, and colleagues on the Redevelopment Team, supports the planning, procurement, installation of Furniture, Fixtures and Equipment in all Halton Healthcare Capital Projects.
• Supports the annual capital request and approval process.
• Provides reports to assist with the forecasting of capital needs and replacement strategies
• Participates in various hospital equipment planning committees and implements and prioritizes tasks relating to these committees.
• Working with a wide variety of user groups, consultants, and contractors to coordinate activities and identify gaps or issues that require attention and remediation.
• Planning and organizing site visits and user group meetings.
• Ensures that all documentation and records regarding FF&E for capital projects is maintained and up to date in accordance with Halton Healthcare policies and procedures
• Development and maintenance of tools and techniques for reporting and tracking.
• Development of correspondence, reports and presentations on a wide variety of topics suitable for internal and external stakeholders at all levels.
• General administrative duties related to the management of contracts and external contractors or consultants.
• Participation in the preparation of internal and external reports.
• Travel across all three hospitals and satelite sites is required. Successful candidate must have their own vehicle.

Qualifications

• Undergraduate Degree in Health/Life sciences, Engineering or Business Administration or recognized equivalent
• A minimum of 2 years related hospital experience required
• Experience with CMMS or other database/asset management system preferred
• Advanced Microsoft Office Skills
• Redevelopment/Large project experience in the last 5 years, preferred.
• Must have experience and familiarity in reading specifications, equipment cut sheets, architectural, mechanical and electrical drawings.
• Experience in preparing and writing reports, specifications and RFP’s.
• Exceptional customer service and communication skills both written and verbal
• Self-directed and able to work efficiently with minimal Supervision
• Planning and Organizing
• Well organized and efficient at multi-tasking and thrive in a fast paced environment
• Experience with understanding, monitoring and critically reviewing specifications and contracts
• Problem assessment and problem solving
• Able to work in a team environment

Additional InformationHours: Monday to Friday – Days (hours subject to change based on operational requirements)Site: Tri-siteSalary: $38.037 – $47.546 per hourDate Posted: August 6, 2024Internal Applications Due By: August 13, 2024REF800NHalton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we’d like to hear from you. Please attach your current resume directly to this posting.We thank all those who apply but only those individuals selected for further consideration will be contacted.Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Expected salary:

Location: Oakville, ON

Job date: Wed, 07 Aug 2024 22:59:05 GMT

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