Billing Operations Coordinator NEW

Job title: Billing Operations Coordinator

Company: Long View Systems

Job description: CalgaryHead Office – Accounting & Finance /Permanent Employee /HybridLong View. A career that helps you get more out of life.A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers – and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars – Integrity, Competence, Value, and Fun – resonate through the workplace. And in a recent survey, 89% of Long View team members rated Long View as a good or great place to work!As a Billing Operations Coordinator, you will be an integral member of the Accounting and Finance team, supporting timely and accurate billing processes across services and procurement. You will collaborate with project managers, procurement operations, and suppliers to ensure smooth invoicing cycles, financial integrity, and exceptional internal and external service.A Day in the Life:

• Process and post large batches of invoices for services and procurement, ensuring accuracy and timeliness
• Receive and validate supplier invoices and match against purchase orders
• Generate and export accounts payable (AP) and accounts receivable (AR) batches for D365, maintaining organized backup documentation
• Create client-facing invoices, and submit invoices via billing portals and email, and manage invoice completeness checks
• Assist Project Managers with time entry, invoice adjustments, and service credit allocations
• Create rebill invoices for staff purchases, and set up employee billing accounts
• Validate, open, and close projects in D365, ensuring financial records are properly aligned
• Investigate billing discrepancies and work cross-functionally with Procurement and Operations to resolve exceptions
• Prepare monthly journal entries related to deferred revenue, service credits, and other billing-related items
• Collaborate with the Inventory and Procurement teams to allocate courier charges and resolve return issues
• Provide documentation support during internal and external audits

What You Bring:

• 2+ years of relevant experience in billing operations, accounting, or project support
• Strong attention to detail and ability to manage a high volume of transactions
• Excellent communication and interpersonal skills for cross-functional collaboration
• Intermediate to advanced Excel skills (VLOOKUP, XLOOKUP, SUMIFS, PivotTables, conditional formatting)
• Familiarity with Microsoft Dynamics D365 F&O and experience working with ERP/accounting systems
• Experience with billing portals, supplier invoices, and project accounting
• Strong organizational skills and the ability to adapt in a fast-paced environment

What Makes You Extra Awesome:

• Experience working with a consulting organization with contracts and project-based work

Why Work at Long View?

• Great people and culture
• Fun is one of our core values
• Career growth – Permanent staff positions, paid training, career life planning, and relocation and travel opportunities
• Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness

$40,000 – $60,000 a yearWant to learn more about our culture and life at Long View? Check us out on LinkedIn and Instagram!Long View’s mission of building the best and most sustainable team-driven organization requires dedicated and ambitious people. Through employee resource groups, impactful and effective conversations, townhalls and various company-wide training, including how to reduce unconscious bias, we are fostering an inclusive environment. We are committed to taking consistent, positive and lifelong action to be a diverse and equitable workplace because we know that the most effective companies are made up of people with varied identities, experiences and backgrounds.Long View is an equal opportunity employer. If you have any accommodation requests for your interview or the role, please let your friendly Recruiter know

Expected salary: $40000 – 60000 per year

Location: Calgary, AB

Job date: Fri, 27 Jun 2025 06:36:44 GMT

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