Contracts and Compliance Specialist

Job title: Contracts and Compliance Specialist

Company: VHA Home HealthCare

Job description: VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.”Pay RangeCommensurate with ExperienceCompliance and contract specialist, reporting to General Counsel and Privacy Officer, will coordinate the contract life cycle, including drafting, reviewing and administering various agreements across the organization. This role will ensure compliance with policies and legal requirements, coordinates stakeholder communication, and maintains contract records.The incumbent will also support the legal department, contribute to process improvements, and handle special projects as needed.Key Areas of Accountability

• Coordinating and administering activities associated with the contract life cycle (i.e., procurement, development, drafting, reviewing, approving, and filing) for all business contracts across the organization. This includes funder, professional services, technical services, academic/research, supplier, confidentiality/NDAs, and information technology agreements.
• Drafting, reviewing, and revising contract terms, with oversight as needed
• Coordinating calls/meetings involving stakeholders from across the organization to collect and incorporate contract feedback.
• Ensuring compliance with VHA policies, procedures, and applicable legal requirements to confirm all processes are correctly followed and to flag any areas or concern
• Facilitating escalation and resolution of unresolved issues
• Subsequent contract administration including filing signed contracts in the contract management system and appropriately tagging for expiration/renewal/extension etc.
• Extracting relevant data and information from signed contracts for business use and compliance management purposes
• Using summary data and other information from signed contracts to improve templates and processes
• Contributing input and advice to the design and any future development of the contract management system and/or operating procedures to continuously improve contract management processes and drive efficiencies
• Tracking and proactively addressing the organization’s contracting needs related to renewals, extensions and amendments
• Monitoring applicable contracting requirements and conducting audits to ensure compliance
• Supporting the legal department on a variety of commercial and legal governance issues relating to contracted requirements
• Execute special projects and other responsibilities as needed. ​

Skills

• Exceptional drafting and proofreading skills
• Detail oriented
• Strong oral and written communication skills
• Effective problem solving and analytical skills
• Highly organized and able to multi task
• Great interpersonal skills with the ability to coordinate the efforts of others
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Takes initiative to accomplish objectives in a timely manner

Required Qualifications

• Bachelor’s degree or law clerk certification
• Minimum 5 years experience in contract administration
• Proficient in Microsoft Word, Outlook, and PowerPoint
• Familiarity with SharePoint and contract management software

​This is a Hybrid role; the incumbent is expected to be in the office 1 day per week.What makes VHA’s compensation unique?Benefits and pension plan for permanent eligible employeesCompensation for education and professional developmentVHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your careerMentorship and peer supportCareer development opportunitiesEmployee and family assistance programWellness resourcesPerks & discountsStaff & service provider eventsAccommodation and VHA’s commitment to DEIAt VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. If you require any accommodation, please let us know in advance as we are happy to comply.How to Apply?Our online application should take about 5 to 10 minutes to complete.VHA is accredited with Exemplary Standing by Accreditation Canada; an RNAO Best Practice Spotlight Organization designate; and a founding member agency of United Way Greater Toronto.Thank you to everyone who applies. We will review applications as they are received. We’ll only be contacting those selected for further discussion.In every role and at every level, we lead with purpose, build bonds that matter, and we’re passionate about providing spectacular care.

Expected salary:

Location: Toronto, ON

Job date: Thu, 22 Aug 2024 07:22:08 GMT

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