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Director of Finance & Administration

Posted 5 months ago

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Job Description

Job title: Director of Finance & Administration

Company: Recruiting in Motion

Job description: About the Role:Our client is in search of a Chartered Professional Accountant (CPA) with extensive senior leadership background to assume the role of Director of Finance and Administration within their organization. Reporting directly to the COO and working closely with the Senior Management Team, the Director of Finance and Administration will oversee various financial reporting and analysis tasks, budgeting, investment management, business processes/systems, organizational risk assessment, human resources management, and other administrative functions.Responsibilities:Financial Management and Regulatory Compliance:

Spearhead organizational processes concerning budgeting, financial reporting, and investment management.
Direct the finance team’s activities.
Present financial reports to the CEO and COO.
Ensure all financial reporting expectations (management, Board, funders, and the general public) are fulfilled.
Coordinate with external auditors, negotiating audit terms, and ensuring compliance with annual Canadian and International audits, as well as federal, provincial, and municipal regulations.
Collaborate with the COO to maintain high standards of financial control, accounting, and regulatory compliance.
Utilize diverse financial models and analyses to assess potential risks’ impact on Roots of Empathy’s financial sustainability, such as changes in funding, regulatory compliance, reputational risks, and programmatic risks.
Provide regular updates to the CEO and COO regarding the organization’s risk profile, including current exposures, trends, and mitigation efforts.
Present annual audit reports to the Board.
Monitor and report financial performance, including investment returns and other key metrics, to facilitate decision-making and ensure transparency.
Assist in organizational fundraising and proposal development.
Stay informed about sector best practices and oversee the development, improvement, and updating of financial policies and procedures as required.
Manage onboarding and training for the finance team.
Ensure rigorous control systems are in place for receiving, accounting for, and disbursing donations and in-kind gifts.
Deliver annual presentations to the Board of Directors.

Human Resources, IT, and Administration:

Supervise all HR functions, including compensation and benefits, payroll, employee files, employee contract management, training, and recruitment.
Ensure recruiting processes are uniform, streamlined, and aligned with diversity, equity, and inclusion goals.
Participate in joint health and safety committees.
Maintain transparent communication with external partners, including third-party vendors and consultants.
Assist the COO in managing purchasing and inventory control for efficient and consistent operations.
Collaborate with the COO to oversee the annual insurance renewal process and ensure adequate coverage is maintained.
Assist the COO in overseeing the IT department.

Qualifications:

Bachelorâs degree in accounting, finance, or a relevant field, accompanied by a professional accounting designation (CPA) in good standing.
Extensive familiarity with financial reporting guidelines for charities, GAAP, and CRA regulations and guidelines.
A minimum of five (5) years of progressive senior leadership experience within the nonprofit sector.
A minimum of five (5) years of hands-on experience in a charitable nonprofit environment, encompassing the development and administration of financial services such as budget preparation, funder reporting, monthly and quarterly financial analysis, payroll management, accounts payable and receivable, audits, financial policies and procedures, and related functions.
Thorough comprehension of the legal, fiscal, and regulatory landscape within which charitable organizations operate.
Proficiency in accounting software, including QuickBooks Enterprise, QuickBooks Online, ADP, OnPay, WFN, and others, coupled with experience in software transition and integration.
Advanced proficiency in Microsoft Excel, essential for data analysis and summarization.
Exceptional ability to communicate complex financial statements and budgets effectively to diverse audiences, including those without formal financial training.
Proven experience in conducting financial analysis and reporting for multi-year budgets with diverse income streams and expense categories.
Demonstrated capability in preparing financial reports for provincial and federal government entities, philanthropic organizations, and other institutional donors in Canada and internationally.
Strong communication skills both verbally and written