Director’s Administrative Officer – ITS and Strategy, Risk and PMO

Job title: Director’s Administrative Officer – ITS and Strategy, Risk and PMO

Company: Bow Valley College

Job description: About Bow Valley CollegeBow Valley College is the largest college in the Calgary area, with over 15,000 students. We open doors to in-demand jobs across Canada. Our graduates contribute to the economy and community through careers in business, entertainment arts, technology, health care, social services, and more. We are proud to be named one of Alberta’s Top 80 employers and one of Canada’s Top 50 research colleges. Our innovative applied research, focused on health and health technology, educational technology, and social innovation, is helping shape the future of college education. Learn more about the opportunities we create for students, employees, and our province atPosition SummaryReporting to the Director, Information Technology Services, this position provides administrative oversight for the broad and diverse needs for both Information Technology (ITS) and Strategy, Risk and PMO (SRP) departments.This role supports cross-departmental collaborations and integrations, and coordinates administrative duties, processes and projects within ITS and PMO/R/S. This position requires a high level of professionalism, discretion, and the ability to independently handle multiple tasks and responsibilities simultaneouslyPosition responsibilities and accountabilities include but are not limited to:Administrative Oversight

• Provides direct support to ITS and SRP Directors, facilitating cross-departmental collaboration and change management.
• Manages Directors’ schedules, travel, meetings, and event logistics.
• Oversees departmental files, records management, and documentation (e.g., invoicing, contracts, space utilization).
• Coordinates purchasing, P-card reconciliation, and staff-related processes, including payroll and onboarding.
• Serves as a liaison between Directors and stakeholders, ensuring smooth communication and coordination.
• Prepares reports, correspondence, and research as needed.
• Maintains departmental information on intranet and website; supports meeting room scheduling.

Project & Process Coordination

• Leads assigned projects, including space management, budget reviews, and process improvements
• Develops and implements operational procedures aligned with college policies.
• Supports Directors and Managers with staffing processes and compliance.

Cross-Departmental Collaboration

• Acts as a liaison with People & Culture, Finance, and other departments for payroll, forms, and processes.
• Coordinates staff onboarding logistics and orientation materials.
• Tracks professional development requests and financial submissions.
• Monitors budgets, tracks expenses, and ensures compliance with financial policies and procedures.

Key Contributions
Ensures efficient operations through proactive problem-solving and attention to detail.

• Provides advice and support to administrative staff across departments.
• Drives interdepartmental communication and supports overall departmental objectives.

Qualifications

• Diploma in a related field – Business Administration, Accounting, or Financial Management preferred
• 3-5 years of related experience
• Proficient with MS Office applications including a thorough knowledge of database functions/operations.
• Excellent communication; analytical, research skills
• Ability to work on a variety of complex tasks within an open-office environment
• An equivalent combination of directly related education and experience may be considered

If your education was received internationally we will require you provide an international education assessment through , , or one of the other nationally designated organizations upon hireConditions of Employment

• You are legally eligible to work in Canada.

This opening is a continuous AUPE position. Please note all successful candidates will be required to provide copies of government issued identification and proof of educational qualifications upon hire and may be required to provide an enhanced police information check.Closing Date: January 2, 2025Diversity and Inclusion Commitment
Bow Valley College is strongly committed to fostering diversity and inclusion within our community. We welcome applications from qualified candidates who would contribute to the further diversification of our employees including, but not limited to, visible minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation or gender identity.

Expected salary:

Location: Calgary, AB

Job date: Fri, 20 Dec 2024 00:38:23 GMT

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