Executive Assistant

Job title: Executive Assistant

Company: Government of Alberta

Job description: Job Information
Job Title: Executive Assistant
Job Requisition ID: 63826
Ministry: Public Safety and Emergency Services
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: November 5, 2024
Classification: Administrative Support 5
Salary: ​$1,913.27 to $2,342.49 bi-weekly ($49,936 – $61,139/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:The Ministry of Public Safety and Emergency Services is committed to protecting Albertans and keeping our communities safe. Working alongside other ministries, law enforcement and other community and Indigenous partners, the ministry is part of the justice and public safety continuum and supports the unique needs of Albertans, while ensuring the sustainability and resilience of the system. The ministry leads the coordination, collaboration, and cooperation of organizations involved in the prevention of, response to, and recovery from emergencies in the province. This collaboration ensures the province is prepared for and resilient to the impacts of disasters.For more information about the ministry please visit: .The Financial Services Branch provides strategic corporate services for the Ministry of Public Safety and Emergency Services (PSES), including budget planning, financial operations, financial reporting, accounting, and internal control.Role ResponsibilitiesWe are seeking an Executive Assistant who likes a fast-paced environment and new challenges. You understand the impacts of the Ministry’s programs and services in the everyday lives of Albertans and will keep this perspective at the core of the support and services you provide. You will also bring a positive attitude and be eager to learn. If this sounds like you, apply now.Your primary role will be to assist in the coordination and management of the internal administrative activities of the Financial Services Branch and to assist in providing senior administrative assistance to the Executive Director and the other senior managers in the Branch. You will coordinate the information flow to ensure issues are addressed and problems are dealt with in a timely fashion.Other duties:

• Prepare month forecast submission, including a review of the current forecast and prior month forecast for operating and non-cash for programs.
• Uses advanced Excel functions for data analysis and prepares financial variance analysis with root cause assessment.
• Prepares financial information summaries to assist in meeting with Expenditure Officers to discuss their financial forecast, including assisting in review of FTE, Salary Wage and Benefit expenses, supplies and services expenses.
• Support the financial operations team in the management of p-cards, expenditure officers administration and act on ad hoc requests as required to support the branch’s daily operations.

To be successful in the role you should demonstrate:

• An understanding of client needs/interests and the importance of establishing relationships with clients and stakeholders
• The ability to work with minimal supervision and a high degree of personal accountability, professionalism and the ability to handle highly sensitive and confidential information
• Sound judgment and initiative, a keen eye for detail
• A foundational understanding of functions/duties performed by the Financial Services Branch
• The ability to manage business deliverables within changing timelines and with the ability to adapt, prioritize, and coordinate those activities
• Strong knowledge of government policies

Please click on this to view the job description for this position.APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies:
.Agility: You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.Building Collaborative Environments: You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.Drive for Results: You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.Systems Thinking: You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process.Develop Networks: You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.Creative Problem Solving: You have the ability to assess options and implications in new ways to achieve outcomes and solutionsQualificationsRequired:

• High School Diploma and three years progressively, responsible, and related experience.

Equivalencies:
Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.Assets:

• Accounting related Diploma
• Experience processing invoices and similar financial transactions.
• Experience with Excel (pivot tables, reporting, formulas and formatting) and Adobe Pro at advanced level.
• Experience with Enterprise Resource Planning Software, (i.e.,1GX)

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to .Notes

• Office will be located in Edmonton, Bowker Building
• Hours of Work: 36.25 hours per week (permanent full time)
• Monday to Friday (8:15 am to 4:30 pm)

Other Application Information:

• A cover letter is required outlining how your education and experience aligns with this role. Your written ability will be assessed through your cover letter. Applications without a cover letter will not be considered.
• Please indicate employment duration for all roles listed on your resume e.g. Jan 2022 to Dec 2023
• Final candidates may be required to undergo an assessment demonstrating writing and presentation skills pre or post interviews.
• This position may require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tetyana Adamyk at .

Expected salary: $49936 – 61139 per year

Location: Edmonton, AB

Job date: Sat, 26 Oct 2024 04:19:12 GMT

Apply for the job now!