Executive Assistant

Job title: Executive Assistant

Company: About Staffing

Job description: About Staffing® is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.We have partnered with a reputable firm to support them in the recruitment process to find an experienced Executive Assistant.Job ID: 42807Job Type: Direct HireCategory: AdministrationLocation: Calgary, AlbertaOur client is seeking a highly organized and proactive Executive Assistant to support their executive team in a fast-paced, dynamic environment. This independent contractor role is a permanent position ideal for a seasoned professional who thrives in an autonomous setting and can deliver high-level executive support from day one.In this role you will play a critical role in managing day-to-day administrative functions, with a strong focus on calendar and email management, logistics coordination, and high-level document preparation including proposals, presentations, and RFPs. You’ll be expected to anticipate needs, prioritize tasks, and maintain clear, consistent communication with internal and external stakeholders.The ideal candidate is confident, detail-oriented, and discreet, with excellent judgment and the ability to adapt quickly. This role also includes basic bookkeeping responsibilities, requiring experience with QuickBooks Online.If you thrive in a fast-moving environment, enjoy working autonomously, and bring a high level of professionalism to everything you do, we encourage you to apply.Duties and Responsibilities:The key job functions are:

• Provide high-level executive support to the executive team, including proactive calendar and email management
• Coordinate internal and external meetings, appointments, and travel arrangements
• Draft, edit, and prepare proposals, presentations, reports, and RFP documentation
• Manage daily correspondence, ensuring timely and professional communication on behalf of the executive team
• Anticipate the needs of senior leadership and take initiative to resolve issues before they arise
• Act as a liaison between the executives and internal teams, maintaining clear and effective communication
• Support the coordination and execution of company-wide initiatives and confidential projects
• Serve as a gatekeeper by prioritizing incoming requests and ensuring the executive teams time is optimized
• Oversee bookkeeping tasks for a subsidiary company, including invoicing, expense tracking, and tax remittances using QuickBooks Online
• Monitor and follow up on action items and deadlines to ensure timely completion
• Perform general administrative support as needed, including file management and record keeping

Education:

• Completion of post-secondary education in business administration, office management, or a related field is preferred.

Qualifications:

• Comfortable working as an independent contractor, with an existing setup or willingness to establish one.

Experience:

• Minimum of 5 years in an Executive Assistant or similar role supporting senior leadership.
• Previous experience with bookkeeping, using QuickBooks Online is required.
• Proven experience managing complex calendars and communications in a fast-paced environment.

Skills:

• Strong organizational and multitasking abilities in a fast-paced environment
• Proficient in calendar and email management with keen attention to detail
• Professional communication skills, both written and verbal
• Proactive problem-solver with strong critical thinking skills
• Discreet, trustworthy, and experienced with confidential information
• Confident representing executive leadership and liaising with stakeholders
• Team player with excellent interpersonal skills
• Flexible and adaptable to changing priorities

Base Salary: $35-50 per hour

• Salary based on experience.

Work Hours:

• 40 hours per week.
• Monday to Friday.

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.About Staffing® recruiters are Alberta’s experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.Frequently Asked QuestionsWhat happens after I apply?Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.For more FAQs, feel free to stop by our .Please reference Job ID: 42807 in your application.To apply for this job email your details to .About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.

Expected salary: $35 – 50 per hour

Location: Calgary, AB

Job date: Sun, 11 May 2025 04:21:39 GMT

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