Intermediate Construction Accounting Clerk

Job title: Intermediate Construction Accounting Clerk

Company: Magenta Exterior Solutions

Job description: Position Summary: The Intermediate Construction Accounting Clerk position is for a self-starter with previous comprehensive construction company accounting experience with a small/medium size construction company in Ontario. To start, you will be tasked with a lot of data entry and as you demonstrate proficiency, your role can expand to a wide variety of construction accounting activities. You will need to support the project managers with project accounting advice and support and do work as required to support the project management function as well as the general accounting functions of the company.About Us:At Magenta Exterior Solutions Inc., we take pride in being a reliable, reputable siding and roofing contracting firm that our clients can trust. We provide top-of-the-line services that cater to our customers’ needs — at competitive rates.At Magenta Exterior Solutions Inc., values form the CORE of our organization.Our CORE Values:Customer Advocates: We’re laser focused on exceeding customer expectations.Opportunity Makers: We believe in finding and creating the chance for everyone to succeed.Reputation Builders: We strive to be known for our professionalism and trusted as a leader in our industry.Excellence Seekers: We actively seek out ways to grow and reach our full potential.Education, Experience and Training:

• Completion of a college program in accounting, bookkeeping or a related field or completion of two years (first level) of a recognized professional accounting program (e.g., Chartered Accounting, Certified General Accounting) or courses in accounting or bookkeeping combined with several years of experience as a financial or accounting clerk are required.
• A minimum of three (3) years experience with construction project accounting is preferred.
• Three (3) years experience using QuickBooks Online software as it related to the role and responsibilities of this job description is preferred.
• Three (3) years experience working with small/medium businesses in a fast-paced environment is preferred.

Competencies, Knowledge, Skills and Abilities:

• Communication

• Highly proficient in spoken and written English
• Strong active listening skills are required.
• Strong business writing skills are required.
• Must be willing to communicate proactively to solve problems quickly and efficiently and ask for help when needed.
• French is considered an asset
• Computer Skills

• Highly competent with use of QuickBooks Online software for typical construction company functions.
• Advanced-level competency with Microsoft Excel including proficiency with Pivot Tables, Formulas, Charts and Macros is preferred.
• Competency with Corportate Taxprep software is an asset.
• A minimum of intermediate-level competency with Microsoft 365 Suite including Word, Outlook and Teams is preferred.
• Diligence

• Complete financial documents accurately, remain attentive when analyzing data and double-check your mathematical calculations frequently.
• Ability to consistently and reliably remain highly-focused and detail-oriented while conducting your work.
• Financial

• Fully versed in project costing principles, recoveries, insurance, and contract/subcontract requirements as related to construction project accounting.
• Familiar with subcontract purchase order terms, including insurance and subcontractor default insurance requirements.
• Excellent grasp of accounting principles including maintenance of ledgers and cash flows.
• Law and Regulatory Compliance

• Good understanding of the Construction Act, proper invoices, payment deadlines, reasons for non-payment, interest on late payments, dispute resolution, liens, holdbacks and surety bonds.
• Time Management

• Excellent time management including the ability to meet your deadlines while balancing other priorities simultaneously.
• Personal Management

• Must be able to take ownership of work and manage challenging situations.
• Ability to be reliably punctual.
• Soft Skills

• Must be a collaborative team player who builds and maintains good working relationship with others.
• Specialized Knowledge

• Highly skilled in mathematics including excellent arithmetic, intermediate-level statistical analysis and basic competence with mathematical modeling and calculus.
• Problem Solving and Decision Making

• Proficient at problem-solving and decision-making as it relates to bookkeeping and accounting challenges.
• Organizational Abilities

• The ability to create order and keep organized is highly desirable.

Role and Responsibilities:

• Accounts Payable

• Process all subcontractor invoices from the subcontractor payable e-mail inbox according to approval and payment procedures and contractual requirements.
• Accurately process approved invoices for payment.
• Ensure efficient processing of invoices and a high level of service quality to suppliers.
• Monitor the age of accounts payable monthly and report to management.
• Actively participate in the implementation of new procedures and technological tools related to accounts payable.
• Accounts Receivable

• Monitor accounts receivable balances on an on-going basis and liaise with project management and/or clients to ensure payment.
• Accurately and efficiently processes accounts receivable.
• Receive Payments
• Invoicing/Billing

• Assemble client billing packages according to contractual terms
• Route completed billing packages according to approval processes and procedures.
• Proactively ensure client is in receipt of billings on a timely basis and payments are received on time as specified in the contract.
• General Ledger

• Maintain and update general ledger accounts.
• Revenue Recognition

• Prepare cash receipt entries and bank deposits.
• Project Accounting

• Assist with project forecasting and budgeting.
• Prepare ad hoc reports and analysis at the request of project managers.
• Work with the project management team to convert project estimates into project budgets.
• Assist the Project Manager in preparing monthly reports for internal and external reporting.
• Reconcile accounts with project managers and vendors and adjust as required.
• Work with the project management team to integrate planned project schedule with project budget resulting in projected cash flow financial model.
• Proactively review individual project financials and cash performance against budgets and forecasts, perform comparison analysis, highlight risks and opportunities, and meet with the project manager to resolve any concerns that arise.
• Manage contract balance sheets to ensure accurate reflection of contract assets and liabilities
• Check and enter work in progress.
• General

• Complete full cycle accounting.
• Ensure accuracy and compliance with accounting principles and standards.
• Prepare and review error-free financial reports, income statements, balance sheets, and statements of cash flows.
• Reconcile bank deposits and electronic bank transfers.
• Analyze data and financial transactions to record journal entries, ensuring accuracy.
• Prepare bank and other financial accounts reconciliations.
• Prepare, review, and file HST and WSIB returns.
• Input, update, and maintain various accounting data.
• Identifies accounting entries and invoices with anomalies and forwards them to the accounting manager.
• Performs bank reconciliations
• Records journal entries as required.
• Participate in closing entries
• Comply with, and assist in developing, accounting controls to reduce errors.
• Assist with other administrative functions as required, such as filing, scanning, archiving documents and reception backup

Training and Development:

• You are encouraged to create an annual training program with your manager.

Compensation:

• $28.00 to $40.00 per hour.
• Renumeration based on relevant experience and competencies.
• Ten (10) days of paid vacation per year.
• All full-time employees will be eligible to apply for Magenta’s Group Insurance Plan after three (3) months of continuous service.

Working Conditions:

• Standard work hours are from 8:00 AM to 4:30 PM including a 30-minute unpaid lunch.
• Normal 40-hour work week of Monday to Friday.
• Standard dress is business casual.
• You will work independently with the support of the Accounting Manager.
• This position is in an office-based work environment with ergonomic sit-stand workstation with high-definition monitors.
• This role does not require travel.
• You can expect a significant amount your day to be occupied by work at your desk and with your computer.
• Day-to-day contact with internal and external employees and vendors
• Ability and Willingness to be available afterhours, from time to time.

Expected salary: $28 – 40 per hour

Location: Ottawa, ON

Job date: Thu, 11 Jul 2024 22:36:02 GMT

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