Maintenance Administrator

Job title: Maintenance Administrator

Company: City of Edmonton

Job description: Join our team as the Maintenance Administrator and play a pivotal role in optimizing our financial and administrative processes, directly contributing to the efficiency of essential facility maintenance services.In this role you will be instrumental in ensuring the smooth operation of key processes like payroll, credit card reconciliation, and invoice processing. Your leadership will directly contribute to the overall effectiveness and reliability of our maintenance operations.

• Provide day to day direction to the Business Support Team responsible for payroll and financial processing, reporting, and business performance measurements
• Strong leadership skills to supervise staff; define roles, adjust workloads, set priorities, provide feedback with a focus on continual improvement, and champion an effective team environment
• Mentor, train and coach each employee; establish performance objectives and support growth through formal and informal training
• Understand and follow the required OH&S standards applicable to the team
• Develop and maintain Standard Operating Procedures and workflow processes in collaboration with appropriate business partners
• Conduct regular audits to validate the accuracy of payroll, purchase orders and work orders; initiate follow up action when required
• Proactively prepare ad hoc reports on accounting transactions, financial data, work order reports on maintenance costs, overtime and other related requests
• Coordinate billing to external clients in alignment with corporate accounts receivable practices
• Provide SAP subject matter expert (SME) advice to Supervisors and Forepersons on the business practices, requirements and limitations of the maintenance work order system and understand how it works in conjunction with Finance, Supply Chain and HR systems within SAP/Enterprise Commons
• First point of contact to escalate issues, questions or errors related to costing information; work collaboratively with internal and external clients to ensure quality customer service, including interacting with clients and answering inquiries

Qualifications

• Completion of the 12th school grade including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college and
• 5 years of progressively responsible and diversified office experience including a minimum of 2 years experience in the supervision of a moderate to large clerical support unit

Assets:

• Certification with the Canadian Payroll Association

Skills required for success:

• Experience with setting, monitoring, and evaluating employee performance
• Experience with auditing financial processes and developing corresponding procedures
• Ability to work independently with minimal supervision and as a Team Lead, exercise professional judgement and behaviour
• Strong written and verbal communication skills
• Exceptionally strong interpersonal, organizational and time management skills
• Strong mathematical skills with the ability to interpret financial data and calculate costs
• Strong understanding of maintenance and trade related processes
• Proficient in the use and application of SAP (Plant Maintenance, ECC)
• Proficient knowledge in Centre Suite (VISA), Ariba, and CAT2 in an operational environment
• Proficient understanding of how SAP Plant Maintenance works in conjunction with other SAP modules and corporate systems
• Proficiency in MS Office and Google Suite including intermediate functions
• Applicants may be tested
• Alignment to our Cultural Commitments and Leadership Competencies (

) * Embracing a culture of equity, diversity, reconciliation and inclusionConditions of Employment:

• Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton. There may be a cost associated with this requirement
• Valid Alberta Class 5 driver’s licence (or provincial equivalent)
• Obtaining and maintaining a City Driver’s permit is a requirement of this position
• Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City of Edmonton policy

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
• Applicants may be tested

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefitsUp to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective AgreementHours of Work: 40 hours per week.Salary Range: $32.424 – $40.727 Hourly; $67,701.310 – $85,037.980 (Annually)Salary ranges are in the process of being updated in accordance with the recently ratified collective agreement between the City and CSU 52 and will be forthcoming shortly.Talent Acquisition Consultant: JF/VHEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Expected salary:

Location: Alberta

Job date: Sat, 05 Jul 2025 22:39:23 GMT

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