Office Administrator – Construction

Job title: Office Administrator – Construction

Company: Forbes Bros

Job description: Forbes Bros Ltd. (FB) is seeking an Office Administrator (full-time, permanent) to support the Bullet team in Surrey, BC. This position will be based out of the Surrey office five (5) days a week.The successful candidate will be self-directed and complete a variety of both routine and confidential administrative tasks in a fast-paced environment to support the Bullet team. The Office Administrator (full-time, permanent) will be responsible for carrying out various administrative activities and maintain a high degree of attention to detail in addition to strong organizational and communication skills.Forbes Bros Ltd. has a family-oriented culture that focuses on flexibility, growth & respect in the workplace. Welcome to this exciting career opportunity!What We Offer:

• Competitive Salary ($52,000-$57,000)
• Comprehensive Benefits Package
• Enrolment in Pension Program
• Vacation Days & PTO
• Family orientated working environment.
• Opportunities for career growth and development

Responsibilities:

• Lives Forbes Bros. value of WE WORK SAFE & never compromising on safety in all aspects of our every day.
• Enter and maintain data in client systems via SAP and Viewpoint
• Download and Accurately enter Job Registration of work orders in Vista Viewpoint SM module (SM) and create folder in corporate drive.
• Responsible for uploading, downloading, and maintaining data to and from designated shared file and corporate drive
• Maintain and ensuring traffic control permits, letters, and TMP handouts are delivered in a timely manner.
• Responsible for tracking and follow up of all TMP’s.
• Updating, maintaining, and communicating scheduled jobs via Team Up.
• Coordinating, entering, and updating schedules in Viewpoint.
• Update all job statuses and required information accurately in SAP and SM accordingly.
• Arranging third party rentals, travel bookings, accommodations and payments as required
• Processing, entering, and maintaining AP Invoice approvals via Viewpoint and Concur.
• Ensuring all expenses are entered and processed in a timely manner.
• Responsible for maintaining ISD Extensions up and including Submittal, Follow up and SM Entry.
• Effectively and consistently communicate with clients for all job changes, requirements, and updates.
• Enter and maintain various tracking documents for projects, crews & reporting purposes.
• Perform other related administrative including answering phones, filing, archiving, mail, courier, office supplies and business licenses.

What We Are Looking For:

• Minimum of one (1) year experience in administrative assistant, is required
• Experience in construction, is preferred
• High School Diploma and/or Certification in related field
• Valid Class 5 Driver’s license
• Demonstrated proficiency in Microsoft Office
• Experience in Oracle, SAP and/or Viewpoint, an asset
• Ability to work with minimal supervision in a fast paced and changing environment

FB Bullet is a subsidiary under the Forbes Bros Ltd. umbrella. Forbes Bros Ltd. is an equal opportunity employer committed to best practices in recruiting and hiring to promote diversity and equality in the workplace. We thank all applicants for their interest, however; only those candidates who meet the requirements noted will be contacted.

Expected salary: $52000 – 57000 per year

Location: Surrey, BC

Job date: Sun, 30 Jun 2024 07:42:30 GMT

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