Office Administrator – Transportation Full Time

Job title: Office Administrator – Transportation

Company: Arrow Transportation Systems Inc.

Job description: Overview:Over 100 years in business, the Arrow Group of Companies has led the way in developing service-focused transportation solutions by working with a broad range of customers, hauling a wide variety of products, and expanding our presence throughout Canada and the United States. Arrow is an industry leading transportation, distribution, and materials handling organization.Arrow’s Alberta Reload Logistics Team is looking to hire a an Administrator to ensure the efficient, effective, and accurate flow of information for Accounts Payable and Payroll for the division. A background in the Transportation Industry is preferred.For more information please visit We Offer:

• Competitive Compensation
• Full extended medical benefits for you and your dependents/family including dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, health spending account and more
• Pension matching program (up to 4%)
• We promote from within! A career with a growing company
• Shift: Monday to Friday
• The ability to make your mark and affect change

As advocates of equal opportunity, we welcome applications from individuals of all backgrounds. We firmly believe that diversity fosters innovation and contributes to the success of Arrow. Responsibilities:The Administrator’s principal role is to ensure the efficient, effective, and accurate flow of information for Accounts Payable and Payroll for the division. The Administrator ensures processes are followed and items completed in Arrow’s various software applications on an ongoing basis and as per accounting cycle deadlines. The Administrator will also be responsible for reception, office management and general office duties.Major Responsibilities

• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, and purchase orders in the appropriate computer systems.
• Calculate, prepare, and issue documents related to accounts such as invoices, inventory reports, account statements, and other financial statements using computerized and manual systems.
• Ensure all information pertaining to payables including TMT information and regular Teamsters payments are audited and reflected accurately.
• Perform comprehensive reconciliations of accounts including pension, health & welfare, Union dues and Arrow Star maintenance.
• Comply with all rules and regulations, protocols, and established metrics.
• Prepare analysis and/or reports as required by division, internal and/or external customers.
• Ensure all HR/Hiring and related paperwork is completed and filed appropriately whether internally or with 3rd parties (i.e., required Teamsters paperwork where applicable).
• Ensure all files are organized and maintained and all office processes are streamlined for the most efficient and effective operation.
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs.
• Provide internal and external Customer Service excellence.
• Perform clerical duties such as word processing, maintaining filing and record systems, emailing and photocopying.
• Process incoming and outgoing mail.
• Respond to telephone, in person or electronic enquiries or forward to appropriate person.
• Provide general information to clients and the public.
• Ensure full compliance with safety policy and procedures. When applicable, identify hazards and bring potential safety compliance gaps to the attention of Senior Management.
• May be asked to get involved in operations administration and lower-level operating duties when required by the Manager.
• Other duties as assigned by manager.

You Possess:

• Understanding of and 3-5 years experience with the accounting cycle i.e., Accounts Payable, Accounts Receivable, Payroll, Month End and Year End processes.
• Relevant post-secondary courses, diploma, or degree an asset.
• Excellent alphanumeric keyboarding skills.
• Proficient in Microsoft Excel and ability to quickly learn new computer applications i.e., Arrow custom applications, Office 365, etc.
• Strong concern for the accuracy and quality of work.
• Internal and external customer service skills.
• Ability to problem-solve.
• Needs to be accountable and dependable.
• Demonstrates effective communication skills both verbally and written.
• Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
• Organizational skills and keen attention to detail.
• Professional appearance/demeanor whether in person, via email or on the telephone.
• Embodies Arrow’s Values: Safety, Quality, Responsibility, Teamwork, Integrity and FUN!

We are an equal opportunity employer.

Expected salary:

Location: Edmonton, AB

Job date: Sat, 11 Jan 2025 05:09:28 GMT

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