Office Manager

Job title: Office Manager

Company: Equation Staffing Solutions

Job description: About the RoleOur client is currently seeking a skilled and organized Office Manager to handle front-office operations, bookkeeping, and administrative tasks in a busy, fast-paced environment. This is a hands-on position that requires expertise in Sage 50 Pro and the ability to keep operations running smoothly from both a customer service and back-office perspective.Responsibilities

• Manage the front desk: greet visitors, answer phones, and handle customer inquiries with professionalism.
• Prepare and process quotes, invoices, and payment transactions.
• Coordinate with the shop team to track job progress, manage parts orders, and meet deadlines.
• Handle AR, AP, bank reconciliations, GST filings, and payroll tracking using Sage 50 Pro.
• Source and purchase motors, pumps, and parts, maintaining accurate inventory records.
• Maintain organized files, compliance documentation, and business correspondence.
• Arrange shipments and coordinate with suppliers and vendors.
• Provide administrative backup to management when needed.

Qualifications

• Proven experience as an Office Manager, Bookkeeper, or Administrative Lead.
• Proficiency in Sage 50 Pro (AR, AP, reconciliations, reporting).
• Strong skills in Microsoft 365 (Outlook, Excel, Word).
• Excellent communication skills — in person, by phone, and in writing.
• Ability to multitask and stay calm under pressure in a fast-paced setting.
• Strong organizational and problem-solving abilities.
• Experience with inventory control and vendor coordination.
• Bonus: Zoho Books/Inventory/CRM experience.

If the qualifications above speak to you, apply now to submit your resume for review! We look forward to speaking with you.

Expected salary:

Location: Calgary, AB

Job date: Sat, 16 Aug 2025 02:30:55 GMT

Apply for the job now!