Office Manager & Bookkeeper

Job title: Office Manager & Bookkeeper

Company: Recruitment Partners

Job description: Office Manager & BookkeeperOur client is searching for an Office Manager & Bookkeeper to join their team. This role will be responsible for supporting senior accounting staff, general administrative duties and front-desk responsibilities. A successful candidate will be proactive, flexible, self-motivated, highly organized, and able to manage a range of tasks with a focus on confidentiality.Your success will be defined by your ability to:

• Provide bookkeeping support to senior accounting staff, including basic data entry, tracking expenses, and maintaining accurate financial records
• Work closely with senior accounting staff to create and analyze financial reports and ensure legal compliance
• Assist with invoicing, payroll, accounts payable, and accounts receivable as directed
• Help prepare managerial reports to assist executive decision making
• Support periodic audits or financial reviews by organizing and providing relevant documentation
• Organize and schedule meetings, appointments, and travel arrangements for the team
• Coordinate and distribute materials in advance of meetings and document and follow-up important actions and decisions
• Assist with general office maintenance by purchasing and coordinating the maintenance of office equipment, supplies and other items as needed
• Support the team with filing (physical and electronic), record-keeping, and other organizational tasks
• Assist in maintaining team calendars and tracking key deadlines
• Draft and proofread letters, emails and other correspondence
• Help to develop and promote efficient office operations and procedures
• Serve as the first point of contact, answering phones, directing calls, and taking accurate messages
• Greet visitors in a friendly, professional manner, always ensuring privacy and discretion
• Manage incoming and outgoing mail and deliveries
• Assist in special projects as needed, supporting both the administrative and financial functions of the company

Your strengths include:

• 3+ years of bookkeeping experience
• Previous experience in an administrative role is preferred
• Proficiency with basic accounting software – Sage 50 experience is an asset
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and handle changing priorities
• Trustworthy and able to handle sensitive information with discretion
• A positive, can-do attitude and a willingness to assist with a variety of tasks
• Ability to analyze situations independently
• Able to communicate effectively with executives and manage strong personalities

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Vicky Vu.Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm. We are dedicated to building long term relationships while securing top talent for Alberta’s best employers. At the heart of our efforts is a collaborative, consultative approach. We are proud of our team of consultants, who come with practical business experience, a strong network of professional contacts, and are focused on what is best for both clients and candidates. We will facilitate the best fit between client and candidate. This means reduced turnover, enhanced employee engagement, increased productivity, customer satisfaction, and more.Accounting & Finance – Engineering – Sales & Operations – Supply Chain – Human Resources – Office Support – TechnologyContact us today – Your Search Partner – www.recruitmentpartners.ca

Expected salary:

Location: Edmonton, AB

Job date: Wed, 05 Feb 2025 05:57:50 GMT

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