Purchase Order & Payment Support Clerk

Job title: Purchase Order & Payment Support Clerk

Company: City of Edmonton

Job description: Are you a highly organized individual with a passion for financial processes and a knack for accuracy? Do you thrive in a fast-paced environment where your contributions directly support the success of critical projects? If so, then we invite you to join our dynamic team as a Purchase Order (PO) & Payment Support Clerk!As a PO & Payment Support Clerk, you will play a vital role in ensuring the smooth and timely execution of vendor payments for the Integrated Infrastructure Services (IIS) department. You will be responsible for managing the complete payment process, from purchase order creation to invoice settlement, while adhering to strict financial controls and procedures. Your attention to detail, problem-solving skills, and ability to collaborate effectively with various stakeholders will be crucial to your success in this role.What will you do?

• Provide financial process support across the department to ensure invoice payments are processed on time, and in accordance with contractual obligations, delegation of authority and department procedures
• Create and track purchase orders, review payment requisitions, and reconcile vendor payments
• Input service entries in SAP ECC
• Review, validate and forward service sheet to the appropriate approvers in SAP Ariba
• Maintain records of all necessary paperwork and authorization for audit purposes
• Troubleshoot SAP issues, assist with PMIS user maintenance, and identify areas for process improvement
• Support project setup, including setting up projects in SAP as per the standard cost structure, maintenance, and ensuring proper authorization
• Compile financial data, prepare accruals, and assist with year-end processes
• Provide exceptional support to internal stakeholders, including project managers, program managers, and directors
• Tracing errors in accounts or records. Liaise with external vendors and partners to resolve payment inquiries and maintain strong relationships
• Independently and consistently resolve issues through effective communications with Project Managers, Corporate Procurement Services, Law, and Corporate accounts payable

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/college and a minimum of three (3) year’s progressively responsible and diversified office experience including demonstrated supervisory capability

OR

• Completion of the twelfth (12th) school grade including business subjects with emphasis on subjects related to the area of specialization or completion of an appropriate certificate program from an approved business school/college, and a minimum of three (3) year’s progressively responsible experience in the area of specialization

Assets:

• Proficiency in SAP systems (ECC and Ariba, particularly in Project Systems, Procurement Module, Financial Module, and Time Reporting)
• Experience working in the public sector and/or a large, complex organization
• Knowledge of the City of Edmonton’s procurement procedures

Skills required for success:

• Strong understanding of generally accepted accounting principles, financial controls, and procurement procedures
• Knowledge of cash, capital and operating budgets, and project management
• Knowledge of financial controls
• Investigative problem solving skills to resolve operational and transactional issues
• Demonstrated sound reasoning and decision making skills in a fast-paced work environment
• Effective time management and resource allocation
• Strong communication skills in dealing with management, financial professionals, internal customers, and suppliers
• Ability to work effectively in a demanding, multi-disciplinary business environment
• Ability to work independently
• Alignment to our Cultural Commitments and Leadership Competencies (

) * Embracing a culture of equity, diversity, reconciliation and inclusionWork Environment:

• Note: This position ​may be eligible for a hybrid work arrangement ​with ​the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52 ​
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact . Learn more about our benefitsUp to 2 permanent full-time positionsHours of Work: 33.75 hours per weekSalary Range: $28.644 – $35.917 Hourly $50,463.57 – $63,276.77 AnnuallyTalent Acquisition Consultant: AO / MMEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Expected salary:

Location: Edmonton, AB

Job date: Sat, 28 Dec 2024 23:12:54 GMT

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