Senior Accounts Payable Specialist

Job title: Senior Accounts Payable Specialist

Company: InSync

Job description: We are looking for a Senior Accounts Payable Specialist for a short term 1-3 month contract position in Calgary, Alberta. This position is a back fill for a Senior Account Specialist. Must be legally entitled to work in Canada.Hybrid schedule. This is NOT a remote position.Role Description
Under the supervision of the Accounts Payable Supervisor, the purpose of this job is to mentor, coach and assist Payable Specialists I, Payable and P-Card Analyst and the Payable Coordinator in identifying and solving operational problems to ensure the operational functionality of the accounts Payable Department. This position will also coach, advise and support other staff with regards to Accounts Payable activity and requirements.This job is accountable for ensuring output of assigned Accounts Payable staff in respect of the data entry, validation, approval and payment of all non-salary invoices from suppliers and employees of the company. In addition, the job is accountable for ensuring that payment of all valid and approved invoices / disbursements are in accordance with negotiated terms of payment, and established practices and procedures, with regard to maximizing discounts available and avoiding the risks of penalties for late payments.Responsibilities

• Provides training, guidance and mentorship to Accounts Payable team in all areas of their payables responsibilities including data entry, vendor queries, system issues, accounting practices, internal user questions and ERP related inquiries.
• Ensures all payment batches are validated according to Accounts Payable guideline and schedules to ensure payments are made accordingly.
• Performs the month end close for Accounts Payable in the ERP System.
• Manages all returned payments. Investigates, updates, and resolves payment issues with all related parties (internal and external) and ensuring that the ERP system is updated accordingly.
• Investigates and resolves concerns and complaints from internal staff / departments and external suppliers regarding non-payments and informs Accounts Payable Supervisor with resolutions and recommendations.
• Collaborates with Procurement and Vendor Maintenance to ensure proper vendor payment information is set up in the ERP to facilitate payments.
• Works in cooperation and collaboration with other departments (Service Desk, HR, ITS etc.) in order to investigate discrepancies, make corrections, determine root cause and rectify or recommend solution to resolve the issue.
• Assists the Accounts Payable Supervisor with the application of year-end liability cut- off procedures; reconciliation of accounts, preparation of accruals, prepaids and/or other journal entries, responding to audit requests from external Auditors as required.
• Supports the Payable Coordinator with weekly payment runs.
• Supports the review and audit of all documents belonging to the Accounts Payable Department. Trains, communicates, and enforces all audit requirements in accordance with standard company and general accounting practices.
• Assists with Accounts Payable software implementation, documentation, testing and training.
• Prepares and presents informational and training sessions for service units, area office, and staff.
• Determines, requests and process out of schedule payment run as required for Accounts Payable Supervisor’s approval.
• Recommends and participates in knowledge articles, process improvements with the Accounts Payable supervisor and Service Desk support to improve customer service experience within internal staff members.
• Prepares and maintains process documentation for Accounts Payable while providing focus on continuous improvement for the team and through Service Desk Opportunities.
• Documents and trains Payable Specialist I on the preparation of upload files received from vendors.
• Prepares and processes complex and/or exception vendor uploads / invoices into the ERP system.
• Performs and ensures adequacy of all uploads into the ERP system. This includes the proofing and reconciliation of all files prior to upload and ensuring that all uploads are successfully uploaded and validated in the ERP system.
• Maintains current knowledge of applicable accounting knowledges such as Payment acts, CRA requirements, and other finance related guidelines and procedures.
• Serves as acting Accounts Payable Supervisor in the absence of the supervisor.
• Performs other related responsibilities as assigned to meet the purpose and accountabilities of the role.

Required Skills and Experience

• A minimum of three years post-secondary school education in finance and business oriented towards a university degree or a professional designation in accounting or a related discipline.
• A minimum of three (3) years progressively more responsible Accounts Payable and analysis related experience.
• A minimum of two (2) years staff mentoring and training experience.
• School based and Oracle experience considered an asset.
• An equivalent combination of directly related post-secondary education and directly related experience may be considered.
• Demonstrate strong proficiency in using a variety of computerized applications, information systems, corporate databases and software such is Microsoft Office suites, and Oracle.
• Demonstrate technical and analytical skills to support the accuracy and high volume of work required.
• Must be able to effectively handle multiple tasks, maintain schedules, set priorities and meet tight timelines.

Please note that while all applications are appreciated, only candidates selected for interview will be contacted.InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.

Expected salary:

Location: Calgary, AB

Job date: Sat, 02 Nov 2024 23:14:57 GMT

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