Systems Coordinator Full Time

Job title: Systems Coordinator

Company: Government of Alberta

Job description: Job InformationJob Title: Systems Coordinator
Job Requisition ID: 65016
Ministry: Arts, Culture and Status of Women
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: Wednesday February 5, 2025
Classification: Administration 2
Salary: $2,400.86 to $3,151.07 bi-weekly ($62,662- $82,242 year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:The Ministry of Arts, Culture and Status of Women works to improve Albertans’ quality of life through support of cultural development, historical preservation and increased gender equality. For more information on the Ministry, please visitRole ResponsibilitiesThe Systems Coordinator is responsible for developing, coordinating, and maintaining financial and office management systems associated with the budgets and expenditures of the Arts Branch and the Alberta Foundation for the Arts (AFA). Major responsibilities include oversight of financial reconciliation and office management systems to support effective and timely delivery of services to the public. This position interprets policy to ensure systems protocols are aligned with functional and technical requirements to support operations, programming, and services. The Systems Coordinator also provides quality assurance on related processes which is essential to maintain the integrity of data and ensure sound financial and program management.This position supports the Arts Branch and the AFA with and financial and operational components, including oversight on records management, compliance with policy, standard operating procedures, and compliance and audit controls.Main Duties of the role include, but are not limited to:

• Ensures financial, operational, and program delivery systems provide timely and accurate information and optimal functionality in support of Arts Branch and AFA services.
• Leads development, maintenance, and implementation of process-oriented systems utilized within the branch.
• Provides financial oversight on financial, business, contracts, and grants management systems.
• Oversees data management and records retention policies and procedures.

Please click on this to view the job description for this position.APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies:Competencies:

• Develop Self and Others – This position requires ability to advise, train, and engage both technical and non-technical staff across multiple sections with the Arts Branch and on behalf of the division and the agency.
• Build collaborative environments – Interdependence with multiple stakeholders from a variety of departments, divisions, and the agency requires collaboration to effectively communicate policies, procedures, training, and issue resolution.
• Systems thinking – Evaluation and analysis requires visioning of long-term outcomes to provide advice to senior leadership and AFA on outcomes and impacts.
• Agility – Adaptive to regulations, procedures and policies, and anticipates organizational impacts in a proactive and timely manner.
• Creative problem solving – Systems coordination of both the Arts Branch and AFA necessitate a complex understanding of the branch operations, requiring ability to identify creative solutions to meet needs of the division and of the AFA board.

QualificationsTwo-year diploma in a related field (public administration or financial planning/accounting) plus five years progressively responsible related experience; or equivalent as described.Equivalency:Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Related experience must include:

• Minimum 3 years’ prior experience in public administration or financial planning/accounting.
• Knowledge of accounting principles and concepts and ability to apply them to the branch and agency finances.
• Knowledge of GoA, department, and agency financial and procurement frameworks within which the Arts Branch operates, i.e. Financial Administration Act, Alberta Foundation for the Arts Act, Regulations, Directives, department policy.
• Knowledge of AFA and Arts Branch programs, services, and priorities.
• Knowledge of GoA financial systems, i.e. 1GX, Concur.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.Refer toNotesThis requisition is being used to fill: 1 permanent full-time positionHours of work: 36.25 hours/week.Final candidates will be required to undergo security screening including Vulnerable Sector.A cover letter outlining how your experience relates to the qualifications of this role is required and may be used to assess your writing skills.Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

Expected salary:

Location: Edmonton, AB

Job date: Fri, 24 Jan 2025 04:12:55 GMT

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