Team Lead, Contracts and Grants

Job title: Team Lead, Contracts and Grants

Company: Government of Alberta

Job description: Job Information
Job Title: Team Lead, Contracts and Grants
Job Requisition ID: 65997
Ministry: Jobs, Economy and Trade
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: February 10, 2025
Classification: Finance 4
Salary: ​$2,942.57 to $3,864.69 bi-weekly ($76,801 – $100,868/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: .The Alberta Public Service (APS) is taking a One Finance approach to the delivery of financial services. Financial services include the delivery of financial planning, reporting and operations, as well as ongoing engagement with policy and program areas to provide strategic decision-making support. There are three top leadership priorities that support this One Finance approach: proactively supporting our talent across the finance community; providing collaborative and responsive services to our business partners; and actively engaging in continuous improvement of the way we support each other and do business within our teams and across the entire finance community.Role ResponsibilitiesThe Ministry of Jobs, Economy and Trade is looking for a Team Lead, Contracts and Grants.The Financial Services Branch delivers timely guidance and expertise in financial planning, contracting, grants, reporting operations, while managing the ministry’s fiscal resources.Contract and grants spending makes up a significant portion of the Ministry’s budget. Hence, it must be managed carefully to minimize any potential risks to the Government of Alberta and maximize the value of money spent. This position is a key resource in ensuring that the Ministry is utilizing best practices in contracts and grants management. Reporting to the Director, Financial Reporting & Operations, the position provides centralized contracts and grants management advice and support to the Ministry staff and stakeholders.Operating with a high degree of independence, the Team Lead provides strategic expertise, guiding the adaptation, implementation, and integration of corporate contract and grant policies, procedures, and best practices within both the Ministry and the Government of Alberta (GoA). Additionally, this role maintains clear communication channels with government contracting and grant staff, ensuring consistent updates on policies and processes and facilitating informed decision-making.This role upholds consistency, accountability, and integrity across all Ministry divisions, promoting the core objective of achieving the best value for money. Operating within the Government of Alberta Procurement Accountability Framework, the Team Lead ensures full compliance with all relevant trade agreements, legislation, and policies..Key Responsibilities:

• Contract and Grant management advice and guidance to Ministry staff: Leading resource to the Ministry staff for providing professional advice and support in grant and contracting processes. It involves researching and developing leading practices, which adhere to the Financial Administration Act, Treasury Board and Finance (TBF) Directives, Procurement Accountability Framework, and department requirements.
• Compliance reviews: Leads contracts and grants monitoring and compliance by monitoring the evaluation of the effectiveness of procurement and grant processes.
• Contract and grant reporting: Prepares timely, accurate and relevant contract and grant information to Ministry’s Executive Team and senior management, which complies within legislation, regulation, policies, procedures, and accounting standards to facilitate executive decision making, effective program management and relevant forecasting.
• Supply Chain Management: Provides support to ministry contacts for creation, modification and other related tasks such as creation of purchase requisitions in Supply Chain Management module of SAP (1GX), as well as run contract management reports in 1GX to provide timely information to senior and executive management, Service Alberta and Red Tape Reduction.
• Operational Support: Reviews all material packages prior to meeting with Contract and Grant Review Committee,
• Leadership: Provides day-to-day leadership, mentorship and employee development guidance to the Contract and Grant Advisor. Establish priorities and assist with complex tasks as needed.
• Process Improvement: Recommend improvements to procurement, contract and grant processes, reinforcing best practices across the Ministry.
• Stakeholder Education: Deliver ongoing training and support to Ministry stakeholders on procurement, contract and grant processes, building awareness of business requirements.
• Project Management: Coordinate cross-divisional or GoA procurement, contract and grant initiatives, providing direction and ensuring best practices.

For a detailed copy of the job description, please visit this .APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies: .Systems Thinking – Develop, maintain, streamline, and lead effective and efficient procurement and grant processes across the Ministry. Must take a long-term view of how these processes can affect the Ministry and potential implications they may have on achieving Ministry goals, plans and objectives.Agility – Work to continuously improve processes and use thorough working knowledge when in an unfamiliar or challenging situation. Must maintain flexibility in work and the ability to switch priorities and direction when receiving ad hoc requests at the guidance of others.Creative Problem Solving – Entails the development of creative solutions towards the improvement or enhancement of procedures and processes. Must explore various options and look for most efficient and cost-effective solution.Drive for Result – Manage a various requests and applications that can be politically sensitive and require a high degree of diligence. Must work with required stakeholders as needed and use previous experience to drive results in a timely manner.Develop Self and Other – Creates an environment of learning and sharing expertise. Demonstrates the desire to invest in the development of the long-term capability of self and team members through professional development, training and mentorship to promote career growth.Develop Networks – Develops strong networks to adequately involve various supporting areas to achieve team goals. Must foster and strengthen working relationships with business areas and other areas of the government (e.g., Service Alberta) to ensure provision of training. Engages with all program areas regularly.QualificationsRequired:

• University degree in a related field plus 4 years progressively responsible related experience. Equivalences maybe considered.
• A minimum of 5 years of extensive experience and knowledge in contract and/or grant administration.

Assets:

• Professional accounting designation (CPA) or a certification in contract administration or purchasing/procurement would be an asset.
• Experience working at a supervisory level in a large, complex financial environment would be an asset.
• Experience and sound understanding of public procurement, including theories/principles of this specialized discipline.
• Extensive understanding, working knowledge, and application of: Treasury Board and Finance Directives, Contracting legislation, Procurement Accountability Framework, trade agreements, policies, procedures and controls, contract and grants administration, contract law, and internal and external control standards.
• An in-depth understanding is required with tender / contracting principles for the Government of Alberta, risk management and applicable trade agreements.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to .NotesA cover letter must accompany your application and should indicate how your experience aligns with the behavioral competencies of the role you are applying for. This cover letter may be used to assess your communication abilities.In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs. shifts/week).Candidates with lesser qualifications may be considered at a lower classification and salary. This competition may be used to fill future roles at the same or lower classifications.Final candidates will be required to undergo a security screening. All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.What we offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs

How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Robbie Hoffman, TAS Administrator at .

Expected salary: $76801 – 100868 per year

Location: Edmonton, AB

Job date: Wed, 29 Jan 2025 03:08:46 GMT

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