ACCOUNTS PAYABLE ADMINISTRATOR

Job title: ACCOUNTS PAYABLE ADMINISTRATOR

Company: City of Airdrie

Job description: As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you!The Opportunity:As part of the Accounting Services team, the Accounts Payable Administrator is responsible for processing and administering the disbursement of payables for the City. This includes the processing of invoices; cheque runs, EFT payments and related correspondence. In addition, this position also provides back-up coverage for subsidiary accounts payable, accounts receivable, and expense reporting functions as needed.Responsibilities include:

• Responsible for the completion of full cycle accounts payable for the City
• Responsible for employee expense reporting processes, including purchase card administration
• Entering invoices and holdbacks into the system, processing and completing cheque/EFT runs
• Creation and maintenance of vendor files
• Monitoring accounts to ensure payments are up to date
• Reviewing and verifying invoices and cheque requests and auditing for policy compliance
• Tracking accounts payable transactions and prepaid transactions
• Researching and resolving invoice discrepancies and issues
• Corresponding with vendors and internal departments, responding to inquiries
• Providing backup support and coverage for accounts receivable and subsidiary accounts payable and receivable
• Assist with the external audit as needed
• Creation and maintenance of procedures, contribute to continuous improvement initiatives and implementations

You Bring:

• Post-secondary education in accounting such as an Accounting Diploma, Accounts Payable or Bookkeeping certification would be an asset
• Three to five years of accounts payable/receivable and general accounting experience
• Prior experience processing corporate expenses or purchase card processing
• Excellent attention to detail and accuracy
• Demonstrated commitment to exceptional customer service
• Strong Microsoft office skills
• Previous experience in Great Plains or equivalent software is an asset
• Experience working within SharePoint would be an asset
• Municipal experience would be an asset
• The ability to work independently in a deadline driven environment
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities
• A flexible approach to work, with the ability to quickly align with shifting priorities, work assignments and timelines
• Ability to work efficiently and accurately
• Ability to work in a fast-paced environment
• Ability to be a positive influence in a team-setting

We Offer:Along with a competitive compensation program and City paid health and dental premiums, our employees also enjoy:

• Excellent health, dental, paramedical and benefits plan
• First-in-class pension plan
• Career development and tuition reimbursement
• Employee discounts, annual adult Genesis Place pass, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and are appreciated for their efforts and our overall benefits package reflects that.Additional Information:This is a full time position.Please provide a cover letter as a means of introducing yourself.Interviewing and hiring may commence prior to the posted closing date. Only candidates selected for an interview will be contacted.Next Steps:Candidates are invited to apply online. We only accept resumes and additional application documents through our online recruitment system. In person applications, email or other online forms will not be considered.Postings close at 9 p.m. on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.Interviewing and hiring may commence prior to the posted closing date.Thank you for your interest in the City of Airdrie.

Expected salary: $32.68 per hour

Location: Airdrie, AB

Job date: Tue, 17 Jun 2025 22:40:49 GMT

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