Administration and Accounting Assistant

Job title: Administration and Accounting Assistant

Company: LaPrairie Group

Job description: Based in Hanna, AB, the Administration / Accounting Assistant will be directly responsible for performing facility and CMA 519 administration and accounting-related duties. This includes supporting the Superintendent, CMA 519 and the accounting / administrative staff in Grimshaw, AB with a variety of administration tasks, AP/AR processes, filings, updating financial spreadsheets and other administration and accounting duties. The Administration/ Accounting Assistant will also ensure timely and accurate processing of documents such as purchase order requests, travel reimbursements, and any other administrative transactions as required.Job Duties

• Perform General Accounting and Administration duties.
• Enter Accounts Payable and Accounts Receivable data into the Company’s accounting system (Explorer/Eclipse).
• Update financial spreadsheets.
• Post and reconcile company payments to general ledgers.
• Review bills to the company for potential errors and/or discrepancies.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Perform data entry and related duties in posting accounts receivable invoices for Crew sheets and Snow & Ice programs.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written messages for staff members.
• Type forms, letters, reports, and memos as necessary.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in compiling data for various reports.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
• Arrange travel and accommodation bookings via approved providers.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.

Training and Experience

• Accounting or Administration diploma or working towards accounting degree or diploma are considered beneficial.
• Experience in an administrative or accounting related capacity would be considered an asset.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Reasonable level of proficiency with Microsoft Office productivity suite, specifically Excel.
• Effective attention to detail and a high degree of data entry accuracy.
• Strong work ethic and positive team attitude.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain positive relationships with other LaPrairie departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.
• LaPrairie Works Inc will provide applicable “on the job” training for the preferred candidate(s)

Expected salary:

Location: Hanna, AB

Job date: Sat, 07 Jun 2025 05:04:58 GMT

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