Administrative Co-Ordinator

Job title: Administrative Co-Ordinator

Company: Rural Municipalities of Alberta

Job description: Posted on: Jul 28, 2025Posted by: Municipal District of Fairview No. 136SummaryThe M.D. of Fairview No. 136 is recruiting an Administrative Co-Ordinator.Reporting to the Director of Administration, the Administrative Co-Ordinator will act as the Development Officer (Land Use Planning and Development) and the primary administrative support for the Department of Public Works.The entire position description, including required skills and preferred qualifications can be viewed online at: . This position is permanent, full-time and requires in-office presence (not available as a full-time remote work position). Preferred qualifications include:

• Post-secondary certificate, diploma or degree in a related discipline,
• A minimum of five (5) years of work experience in a related discipline,
• Proficiency in Geographic Information Systems; and,
• Certification (or willingness to obtain certification) in Water Treatment, Water Distribution and Wastewater Collection (Level 1).

Alternative combinations of education and/or experience may be considered; the successful candidate will receive training and support to develop the required skills and ensure success in the role.The Municipal District of Fairview No. 136 offers a comprehensive compensation, pension and benefits package and flexible work arrangements. Salary range for this position is $71,053.71 to $96,496.40 (commensurate with qualifications and experience).Please forward your resume in PDF format or hardcopy to:

• Email: hr@mdfairview.ab.ca
• Mail: Box 189, Fairview, Alberta, T0H 1L0
• In-person: 10957 91st Avenue, Fairview, Alberta

This career opportunity will remain open until a suitable candidate is found, with first review of applicants being conducted on August 29, 2025. We thank all applicants in advance, but only those applicants selected for interviews will be contacted.Key ResponsibilitiesKey Responsibilities:Development and Planning:

• Act as the development authority for the Municipality, as defined by the Municipal Government

Act. * Receive, process and decide development permit applications.

• Provide assistance to applicants in completing and submitting applications.
• Receive applications, conduct completeness reviews, request outstanding information, forward

complete applications to contracted service provider for processing.
o Review decision packages received from contracted service provider, make necessary revisions,
refer to Council for approval as applicable, issue decisions and make appropriate notification(s). * Liaise with the subdivision authority in relation to ongoing subdivision applications.

• Complete adjacent landowner listing, respond to requests for information from subdivision

authority and/or applicant(s). * Refer Subdivision Applications to Council for consideration and comment, advise subdivisionauthority of Council decision(s). * Review Notice of Decision(s), co-ordinate with applicant(s) in relation to conditionfulfillment, advise subdivision authority regarding condition fulfillment, and * Co-ordinate inspections and work relating to condition fulfillment.

• Conduct compliance inspections, enforce as required.

• Monitor condition fulfillment of permitted development and investigate non-permitted

development, direct compliance and conduct enforcement. * Review Safety Codes permits, report non-compliance to Safety Codes, respond to informationrequests from Safety Codes.
Refer enforcement issues to legal counsel, as directed. * Respond to inquiries relating to development and planning.

• Receive inquiries, conduct legislative review and research, consult with contracted service

provider, provide response. * Collaborate with municipal contracted planning services agency in relation to developing oramending applicable bylaws and policies * Collaborate with municipal contracted planning services agency to maintain rural addressing system.Geographic Information Systems:

• Collaborate with municipal contracted planning services agency in relation to the provision

of GIS services. * Perform field data collection, process field data.

• Update and maintain municipal datasets.
• Implement and maintain software and processes relating to asset management, service requests,

departmental projects and programs. * Coordinate and implement GIS projects including the development and maintenance ofspecialized maps for projects, cemeteries, trails etc. * Provide technical support to organizational employees on GIS applications and data.Administrative Support – Department of Public Works:

• Perform departmental data entry and general administrative tasks including, but not limited

to:

• Co-ordination of line locates,
• Management of departmental records (file maintenance & retention),
• Monitoring of inventories and supplies, and
• Other general administrative support tasks, as assigned.
• Assist with program monitoring, cost-tracking and reporting.
• Develop and/or maintain department-specific asset management program(s).
• Perform department-specific administrative tasks related to Occupational Health and Safety

including, but not limited to:

• Liaising with contracted service providers to ensure compliance with applicable legislation,
• Updating applicable documentation as directed,
• Co-ordinating employee training, and
• Performing compliance monitoring, as directed.
• Conduct small-scale procurement for budgeted expenditures.

• Obtain quotes, prepare Purchase Orders for execution, process Purchase Orders, refer Purchase

Orders to Accounts Payable. * Actively monitor departmental budget allocations and report regarding the same.

• Act as the departmental customer service lead.

• Receive and respond to inquiries by telephone, email and the website.
• Coordinate the execution of contracts and/or agreements.
• Intake, process and track departmental service requests.
• Draft departmental communications to ratepayers, the general public and to Council, as

directed.

• Draft correspondence, prepare public notices for multiple platforms (social media, web

applications, website), prepare departmental reporting for Council consideration. * Obtain Level 1 certification in Water Treatment, Water Distribution and Wastewater Collectionand effectively provide related administrative support. * In the absence of the Director of Public Works, co-ordinate departmental employees and tasksat the direction of the Chief Administrative Officer.Health and Safety:

• Make every reasonable effort to protect the health and safety of all workers and oneself.
• Comply with the Municipality’s Health and Safety Program, as well as the Alberta Occupational

Health and Safety Act, Regulations, and Code. * Complete and comply with all Occupational Health and Safety training applicable to assignedtasks. * Wear and maintain Personal Protective Equipment (PPE) as required.

• Report all incidents, near-misses, and injuries requiring First Aid or Medical Aid to

supervisor or Director. * Participate in and complete Field Level Hazard Assessments as required and report newhazards, unsafe acts, or unsafe conditions to a supervisor or director. * Refuse dangerous work and report the refusal to a supervisor or director.RequirementsSkills

• Ability to interact well with others and to effectively address concerns and inquiries in a

professional and respectful manner. * Ability to function as a member of a team and to work independently with minimal supervision.

• Excellent verbal and written communication skills.
• Ability to prioritize, organize and manage work-related tasks to achieve results within

acceptable timeframes. * Strong analytical, research, and problem-solving skills.

• Ability to maintain confidentiality with respect to all matters relating to the Municipality.
• General knowledge and understanding of the Occupational Health and Safety Act, Regulations

and Code, Municipal Government Act, Protection of Privacy Act, Access to Information Act and other
applicable Municipal, Provincial and Federal Acts, Regulations, Codes, and Bylaws. * Ability to use a computer with demonstrated proficiency and well-developed skills workingwith Geographic Information Systems, Microsoft Office, Excel, Outlook and Word.Preferred Qualifications:

• Post-secondary certificate, diploma or degree in a related discipline
• A minimum of 5 years of work experience in a related discipline
• Proficiency in Geographic Information Systems
• Valid Alberta Class 5 Operator’s Licence with suitable Driver’s Abstract
• Acceptable Criminal Record Check
• Certified in or willing to obtain certification in:

• Leadership for Safety Excellence (AMHSA), WHMIS, Standard First Aid/CPR-C & other training

related to Occupational Health and Safety * Level 1 certification in Water Treatment, Water Distribution and Wastewater CollectionWorking Conditions:

• Work in an office setting that would require long periods of sitting, work on a computer,

general administrative duties. The office workspace is characterized by good lighting, temperature
and noise control. * Field work involving periods of standing, walking over rough or uneven terrain, bending,crouching, stooping and reaching. Typical field worksites may be subject to hazards associated with
road infrastructure construction and maintenance, construction, water/wastewater treatment, and a
heavy duty shop environment. Field work may result in exposure to hazards including, but not
limited to: extreme temperatures and adverse weather conditions, moving
equipment and machinery, chemicals, noise, poor air quality etc. * Operating Municipal vehicles to and from work locations.

• Occasional light lifting.

Expected salary: $71053.71 – 96496.4 per year

Location: Fairview, AB

Job date: Wed, 30 Jul 2025 04:59:11 GMT

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