EXECUTIVE ASSISTANT, CORPORATE SERVICES AND CFO

Job title: EXECUTIVE ASSISTANT, CORPORATE SERVICES AND CFO

Company: City of Airdrie

Job description: As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you!The Opportunity:The City of Airdrie is seeking an Executive Assistant to support the day-to-day needs of the Director of Corporate Services and CFO, and the Director of Community Infrastructure.The position requires a high level of confidentiality, sound judgement, diplomacy, attention to detail, and the ability to thrive in a fast-paced environment. Advanced administrative skills including the ability to write reports, speaking and briefing notes, and develop presentation materials are required. Also required is a demonstrated ability to work effectively and calmly under tight deadlines. And through it all, the ability to provide exemplary customer service to a wide variety of internal and external stakeholders is essential.This position includes the occasional presence at meetings and special events during the evening and weekends.Primary accountabilities:

• Maintain the Director of Corporate Services and CFO, and the Director of Community Infrastructure’s calendars including prioritization, coordination and scheduling internal and external meetings; Assist in resolving time management/scheduling conflicts as required
• Support the planning, scheduling, preparation, execution and follow-up for team, board and committee agendas and meetings
• Build strong and strategic relationships to work collaboratively across departments, business units, and with members of Council, customers and the public while maintaining a positive corporate image
• Coordinate appointments, meetings, special events, catering and travel arrangements
• Reconcile expenses to maintain records of budget expenditures
• Complete special projects, as assigned

You Bring:

• Completion of a Diploma in Business Administration, Office Administration or related field
• APC Certification and or Canadian Certified Administration Professional (CCAP)
• Minimum of 5 years’ experience in an administrative role
• Knowledge and understanding of Council/Committee protocol and municipal functions would be an asset
• Experience supporting multiple senior administration
• Expertise in in writing, editing and quality checking to ensure accuracy and consistency within and across all documents
• High level of organizational and administrative skills with the ability to multi-task and adapt to changing priorities while working under pressure to meet deadlines
• Advanced computer skills and thorough knowledge of Microsoft Office including MS Word, Excel and Outlook as well as office applications and office equipment. Experience in SharePoint and MS Project would be an asset
• Comfortable learning and assisting in troubleshooting and the rollout of new systems
• Exceptional written and verbal communication skills with the ability independently compose reports, policies and procedures
• Ability to recognize matters of a confidential nature and handle in a discreet, professional manner
• Demonstrate initiative, sound judgement, critical thinking, the ability to work independently, and to respond to high priority and politically sensitive situations
• Proven ability to work within multiple teams across the organization while supporting multiple senior administration
• Excellent analytical, investigative and problem-solving skills with a high attention to detail
• Proven research skills and the ability absorb complex topics
• Background in one or multiple areas of administrative services including, finance, accounting, procurement, legal and technology would be an asset

We Offer:Along with a competitive compensation program and City paid health and dental premiums, this position also includes:

• Excellent and comprehensive health, dental, paramedical and benefits plan
• First-in-class pension plan
• Career development and tuition reimbursement
• Employee discounts, annual adult fitness (Genesis Place, Airdrie) pass, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and appreciated for their efforts and our overall benefits package reflects that.Additional Information:This is a full time role (37.5 hours per week) which includes a comprehensive benefits and pension package.Regular hours are Monday – Friday 8:30 am – 4:30 pm.Occasional presence at meetings and special events during the evening and weekends is required.Next Steps:Candidates are invited to apply online.Postings close at 9 p.m. on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.Interviewing and hiring may commence prior to the posted closing date.Thank you for your interest in the City of Airdrie.

Expected salary: $62288 per year

Location: Airdrie, AB

Job date: Thu, 05 Dec 2024 05:58:47 GMT

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