Executive Support Full Time

Job title: Executive Support

Company: Government of Alberta

Job description: Job Information
Job Title: Executive Support
Job Requisition ID: 62484
Ministry: Environment and Protected Areas
Location: Edmonton or Red Deer
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 26, 2025
Classification: Executive Support 2
Salary: ​$2,079.88 to $2,784.60 bi-weekly ($54,.284 – $72,678/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: .The Ministry of Environment and Protected Areas:

• Works to protect and enhance Alberta’s environment and ecosystems to ensure a sustainable future, making life better for Albertans.
• Works with Albertans, Indigenous communities and stakeholders to ensure the province’s environmental, social and economic outcomes for the future are met.
• Engages Albertans to understand the challenges in ensuring Alberta’s natural resources are managed using innovative and responsible approaches.

For further information, visit the Ministry website at .Role ResponsibilitiesThe Executive Support (ES) to the Assistant Deputy Minister’s Office (ADMO) plays a vital role in ensuring the smooth operation of the ADMO. This position requires not only managing the ADM’s schedule, coordinating meetings, and preparing essential materials, but also demands a high level of political acumen and the ability to work in a fast-paced, dynamic environment.The Executive Support (ES) is responsible for following job duties (but not limited to):

• Maintaining the calendar, scheduling appointments, coordinating, planning and organizing Division’s business events, booking facilities, making travel arrangements for the ADM and resolving any issues as they arise.
• Liaising with both the Deputy Minister and Minister’s offices, ensuring that communications and priorities are effectively aligned across the senior leadership team
• Researching and preparing background material for executive meetings.
• Monitoring, tracking, and negotiating timelines for ADMO related matters.
• Responding directly to day-to-day administrative inquiries on behalf of the ADMO.
• Assisting in the financial aspects for the office of the ADMO in accordance with established legislation, regulations, policies and directives.
• Plays a central role in supporting the achievement of strategic priorities, ensuring the effective execution of administrative and operational tasks, and contributing to the overall success of the ADMO.
• Acting as a Service Request Coordinator for the ADMO team, providing support to the branch managers and staff with IT equipment, software, network accessibility and other technological equipment and systems.
• Acting as a resource to other administrative support staff within the division and/or department by providing advice and assistance on matters relating to the ADM office.
• Supports human resource requirements for the ADMO, including 1GX and WPA status.
• Liaises with Pay and Benefits on salary, benefits, and time accounting records, supporting the ADMO
• Receiving and processing highly confidential and sensitive information and demonstrating excellent interpersonal and oral and written communication skills. Providing support in a highly professional manner with a high degree of autonomy, diplomacy, and confidentiality.
• Responding effectively and knowledgeably to emerging issues and taking appropriate, and often independent action, within appropriate guidelines.

To be successful in this role, you will demonstrate:

• Strong leadership, management
• Project planning skills.
• Strong understanding of administrative and operational service policies, guidelines and standards.
• Strong organizational and priority-setting skills with the ability to manage multiple issues at any given time.

For a detailed copy of the job description, please visit this .APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.This link will assist you with understanding competencies: .Agility – Works in a changing environment and takes initiative to change.Build Collaborative Environments – Collaborates across functional arears and proactively addresses conflict.Systems Thinking – Considers inter-relationships and emerging trends to attain goals.Creative Problem Solving – Engages the community and resources at hand to address issues.QualificationsRequirements:

• High School Diploma
• Four years progressively responsible related experience working in an Executive’s office.

Equivalency: Directly related education or experience considered on the basis of:

• One year of education for one year of experience; or
• One year of experience for one year of education.

Assets:

• Proficiency with MS Office applications, Visio, SharePoint, ARTS, 1GX, BERNIE.
• Experience with ARTS, System Applications and Products (SAP) systems, invoicing, budgets, contract administration, ordering office supplies and managing inventory.
• High degree of functional independence in handling a wide variety of assignments from different branch staff, often with high volume and high urgency and confidentiality, which adds to the complexity and requires creative solutions in order to complete the work assigned.
• Experience in managing complex calendar, scheduling appointments, organizing and booking meetings, coordinating accommodation and making travel arrangements.
• Experience in coordinating, compiling briefing notes, documents and reports for senior management.

NotesTerms of Employment: This is a permanent full time position.Hours of Work: 36.25 hours per week, Monday to Friday.Location: Edmonton or Red DeerThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.Applicants are required to provide a cover letter with clear and concise specific examples that demonstrate how their qualifications meet the advertised requirements and competencies. The cover letter may be used to assess an applicant’s writing communication skills.Final candidate may be required to undergo a security screening.What We Offer:

• Working for the Alberta Public Service –
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To ApplyApplicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing StatementThis competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact .

Expected salary: $54284 – 72678 per year

Location: Red Deer, AB – Edmonton, AB

Job date: Fri, 14 Feb 2025 00:33:05 GMT

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