N.P.A.| Office Administrator Full Time

Job title: N.P.A.| Office Administrator

Company: Colas

Job description: Subsidiary: Colas Western Canada Inc.10130 – 21 Street, Edmonton, Alberta T6P 1W7 Telephone: (780) 467-7701E Construction, a division of NPA is one of Western Canada’s largest paving contractors, with over 700 employees helping us provide our products and services throughout Alberta, Saskatchewan and the Northwest Territories. Our equipment fleet and shops are among the most modern in our business. We take pride in our employees and place a high-value on establishing a workplace where people are challenged and respected every day.SummaryReporting to the Sr. Accountant (or Manufacturing Controller), the Office Admin plays a vital role in the in ensuring the smooth and efficient operation of the division or regional office. This position is responsible for managing day-to-day administrative tasks, supporting staff, and maintaining a productive and organized work environment.Key Responsibilities

• Answer and direct divisional office calls.
• Review and check timecard submissions and approvals, ensuring accurate timecard submissions to the payroll department.
• Assist with divisional purchases including vendor setups and completing Purchase Orders (PO’s) requisitions.
• Maintain an accurate vendor list for all office and field staff.
• Receive PO and non-PO purchases accordingly and resolve any issues.
• Submit all invoices to Accounts Payable
• Book and manage hotel accommodations, including hotel requisitions, adjustments to arrival and departure dates.
• Update fatigue management spreadsheet.
• Assist division with administrative tasks, including scheduling, correspondence, record-keeping, reports, presentations, or other business materials.
• Assist division with processing invoices, expense reports or other financial documentation.
• Assist with duties and training of Admin staff as needed to ensure optimal performance of Admin and Regional divisions.
• Light housekeeping and monitoring common area supplies.
• Retrieve WCB and stat dec forms for Project Managers, as requested.
• Send requests for insurance as requested by Project Managers.
• Receive, sort and distribute mail accordingly.
• Track and manage electronical devices, including distribution and collection of items.
• Manage rental or hotel accommodations for seasonal employees, including monthly rental requisition is approved and sent to Accounts Payable.
• Enter employee expenses in Concur for those without Concur accounts.
• Complete Cash sales and conduct bank deposits as needed, including saving receipts and updating spreadsheets accordingly.
• Contact customers regarding outstanding payments as required.
• Assist with and coordinate company functions as needed.
• Complete boot allowance claims for new employees and submit to Payroll.
• Promote, execute and adhere to the company’s safety program, and encourage all employees, sub-contractors and consultants to adopt safety as a culture.
• Work in a safe, responsible manner to not intentionally injure oneself, or endanger the wellbeing of others.
• Participate as an integral member of the team, and contribute towards the success of the organization, which may involve the provision of other technical and administrative support, as required.
• Collaborate with project teams on other special initiatives, as required.
• Must ensure a solid understanding of, and comply with the principles of the company’s Code of Ethics.
• Must examine situations in light of the principles of the Code of Ethics.

Other Accounting related duties as required.Requirements | QualificationsEducation, Training and Certifications

• High school diploma, preferred.
• Post secondary education in Business Administration or related is a strong asset.
• Class 5 Drivers License is required.

Work Experience

• Experience within the road construction industry considered an asset
• 2+ years’ experience in an administrative role.
• Beginner to intermediate Microsoft Office Suite is preferred.
• Experience with JDE, Onbase and HeavyJob considered a strong asset.

Working Conditions

• Overnight and out of town travel may be required on rare occasions.
• Overtime as required.
• Work is primarily performed in an indoor setting, which could include sitting or standing for extended periods of time, and extended computer use including exposure to blue-light and wrist dexterity
• Use of Personal Protection Equipment (PPE) is required.
• Must comply with the company’s drug and alcohol testing requirements.

What’s In It For You?We are pleased to offer the successful candidate an attractive wage, extended health benefits, EFAP Program, educational assistance, excellent opportunities for professional growth, and more!E Construction is pleased to offer the successful candidate an attractive wage, comprehensive benefits, including a pension plan, educational assistance, excellent opportunities for professional growth, and more.We thank all candidates for their interest in a position with E Construction, however only candidates selected to move forward will be contacted.

Expected salary:

Location: Fort McMurray, AB

Job date: Wed, 15 Jan 2025 02:04:45 GMT

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