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Job title: Property Administrator – Calgary
Company: Recruiting in Motion
Job description: Our top client in the Commerical Real-Estate sector is seeking an energetic and enthusiastic Property Administrator to join their growing team in CALGARY. This is an exciting opportunity for a dedicated individual looking to advance their career in real estate property management. Weâre looking for someone diligent, collaborative, and eager to grow in a dynamic and fast-paced environment.Key ResponsibilitiesTenant & Office AdministrationAct as the first point of contact for tenant inquiries; ensure timely and professional follow-up.Maintain up-to-date tenant records including contact and emergency information.Perform general office management duties including supply management, correspondence filing, banking, and reception (location-dependent).Accounts Receivable & ReportingPrepare and review monthly AR reports; notify Property Manager of any discrepancies.Update AR notes regularly to reflect changes and activity.Monitor and reconcile tenant accounts; follow up on outstanding payments and facilitate collections.Issue late payment and default notices as needed.Contact tenants to collect monthly gross sales reports and record them in MRI.Prepare monthly AR reports and complete PAD adjustments and accruals.Vendor & Invoice ManagementReview, code, and submit invoices for approval, ensuring proper authorization.Maintain vendor records and complete new vendor set-up with necessary documentation.Enter charges and adjustments in the accounting system (e.g., tenant chargebacks).Documentation & ComplianceCollect and file insurance certificates from tenants, contractors, and vendors.Ensure tenant folders are maintained and named according to company guidelines.Provide documentation for audits and assist with year-end reporting and RAN packages.Marketing & Leasing SupportSupport the execution of specialty leasing agreements and related opportunities.Assist with marketing initiatives including website updates and seasonal promotions.CollaborationWork closely with the Operations Manager and support the Property Manager in various tasks and projects.Perform additional duties as required.Qualifications & Skills2-4 years of administrative or office experience, ideally in commercial real estate.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access).Familiarity with property management software such as MRI, Avid, Yardi, or SEAS is an asset.Strong organizational and time management skills; ability to handle multiple priorities.Self-motivated and able to work independently.
Expected salary: $70000 per year
Location: Calgary, AB
Job date: Wed, 11 Jun 2025 05:23:02 GMT
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